PURCHASING OFFICER

IJM Corporation Berhad; Kulim; On-site; MYR 42,000 - 65,000; Full time

Job summary

IJM Corporation Berhad seeks a proactive Purchaser/Administrative Assistant to manage procurement for construction projects and site operations. You will source suppliers, issue POs, and coordinate with teams to ensure timely delivery and compliance with procedures.

The role requires strong communication, negotiation, and coordination skills, plus at least 2 years in purchasing/admin roles. Experience in construction is a plus, with proficiency in Excel and purchasing systems.

Qualifications

• Diploma in Business Administration, Supply Chain Management, Procurement, or a related field.
• Minimum 2 years of experience in purchasing, procurement, or administrative roles.
• Experience in the construction industry or a project-based environment is an advantage.
• Knowledge of construction materials, supplier sourcing, and purchasing procedures is an added advantage.
• Good communication, negotiation, and coordination skills.
• Well organised, detail-oriented, and able to work under pressure.
• Proficient in Microsoft Office, especially Excel, and familiar with purchasing systems.

Responsibilities

• Handle purchasing and procurement of construction materials, equipment, and services required for projects and site operations.
• Prepare and issue Purchase Orders (POs) in accordance with approved quotations, vendor selections, and project requirements.
• Source suppliers, obtain and compare quotations, and negotiate prices to achieve cost efficiency.
• Coordinate with project teams, site personnel, and internal departments to ensure timely delivery of materials and equipment.
• Follow up with suppliers on order status, delivery schedules, material quality, and relevant documentation.
• Maintain accurate purchasing records, supplier information, Purchase Orders, and procurement reports.
• Monitor supplier performance and resolve purchasing, delivery, and supply-related issues.
• Handle general administrative duties, including filing, data entry, document preparation, and record maintenance.
• Manage incoming calls, emails, correspondence, and other administrative matters.
• Prepare reports, update spreadsheets, and maintain proper documentation for purchasing and administrative activities.
• Coordinate with internal departments on administrative and operational matters.
• Assist with other ad hoc duties as assigned by the superior.
• Ensure all purchasing and administrative activities comply with company policies, procedures, and approval processes.

Skills

Communication

Negotiation

Coordination

Education

Diploma in Business Administration

Supply Chain/Procurement related field

Tools

Microsoft Excel

Purchasing systems

Job description

Handle purchasing and procurement of construction materials, equipment, and services required for projects and site operations.

Prepare and issue Purchase Orders (POs) in accordance with approved quotations, vendor selections, and project requirements.

Source suppliers, obtain and compare quotations, and negotiate prices to achieve cost efficiency.

Coordinate with project teams, site personnel, and internal departments to ensure timely delivery of materials and equipment.

Follow up with suppliers on order status, delivery schedules, material quality, and relevant documentation.

Maintain accurate purchasing records, supplier information, Purchase Orders, and procurement reports.

Monitor supplier performance and resolve purchasing, delivery, and supply-related issues.

Handle general administrative duties, including filing, data entry, document preparation, and record maintenance.

Manage incoming calls, emails, correspondence, and other administrative matters.

Prepare reports, update spreadsheets, and maintain proper documentation for purchasing and administrative activities.

Coordinate with internal departments on administrative and operational matters.

Assist with other ad hoc duties as assigned by the superior.

Ensure all purchasing and administrative activities comply with company policies, procedures, and approval processes.

REQUIREMENTS

Diploma in Business Administration, Supply Chain Management, Procurement, or a related field.

Minimum 2 years of experience in purchasing, procurement, or administrative roles.

Experience in the construction industry or a project-based environment is an advantage.

Knowledge of construction materials, supplier sourcing, and purchasing procedures is an added advantage.

Good communication, negotiation, and coordination skills.

Well organised, detail-oriented, and able to work under pressure.

Proficient in Microsoft Office, especially Excel, and familiar with purchasing systems.

As one of Malaysia’s leading conglomerates, IJM’s footprint presently spans 10 countries in the world with core businesses in Construction, Property Development, Industry and Infrastructure. At IJM, we endeavour to deliver the highest standards of performance in all our ventures. We seek to ensure that the quality of our products and services exceed our customers’ expectations. We respect diversity and differences. And most importantly, we uphold the highest standards of professionalism that distinguishes our people as some of the best across industries. If you believe in your ability to be at the top of your game, we want to hear from you.

As one of Malaysia’s leading conglomerates, IJM’s footprint presently spans 10 countries in the world with core businesses in Construction, Property Development, Industry and Infrastructure. At IJM, we endeavour to deliver the highest standards of performance in all our ventures. We seek to ensure that the quality of our products and services exceed our customers’ expectations. We respect diversity and differences. And most importantly, we uphold the highest standards of professionalism that distinguishes our people as some of the best across industries. If you believe in your ability to be at the top of your game, we want to hear from you.