Purchasing & Inventory Administrator (F&B / Retail Operations)

Private Advertiser; Kuala Lumpur; On-site; MYR 30,000 - 48,000; Full time

Benefits offered by this job

Staff discounts

Laptop & mobile

Mentorship & growth

EPF/SOCSO/EIS contributions

Job summary

Private Advertiser in Kuala Lumpur is seeking a hands-on Purchasing & Inventory Administrator to anchor day-to-day buying, supplier coordination, and inventory workflows for a growing retail food and F&B business. You will negotiate with vendors, monitor stock levels, verify deliveries, and collaborate with accounts for invoices.

Fresh graduates welcome with strong numerical skills; experience in purchasing, administration or retail is a plus.

Qualifications

• Diploma in a related field (Business Admin, Purchasing, Supply Chain, Finance) required.
• Fresh graduates encouraged to apply, with drive and willingness to learn.
• Strong numerical aptitude and negotiation skills essential.
• Excellent communication and meticulous record-keeping abilities.

Responsibilities

• Purchasing & Supplier Management: handle routine ordering of food products, raw materials and supplies; source alternate suppliers and negotiate pricing.
• Inventory Control: monitor stock levels, track deliveries, assist with stock counts and flag shortages or wastage.
• Goods Receiving & Verification: inspect incoming deliveries and resolve discrepancies with vendors.
• Costing & Documentation: maintain purchase orders, invoices and price lists; assist with cost analysis and price-tracking.
• Finance & Admin Coordination: liaise with accounts for invoice matching; provide occasional cashiering or admin support.

Skills

Numerical aptitude

Negotiation skills

Communication skills

Record-keeping

Education

Diploma in Business Admin

Tools

Microsoft Excel

Microsoft Word

Job description

Purchasing & Inventory Administrator (F&B / Retail Operations)

Are you organised, good with numbers, and looking for a hands-on role where your attention to detail makes an immediate impact? We are looking for a proactive Purchasing & Inventory Administrator to anchor the day-to-day purchasing, supplier coordination, and inventory workflows for a growing retail food and F&B business.

This role is ideal for someone who loves structure, enjoys vendor negotiation, and wants to grow within a fast-paced retail and food environment. Both experienced coordinators and ambitious fresh graduates are welcome to apply!

Key Responsibilities

Purchasing & Supplier Management: Handle routine ordering of food products, raw materials, packaging, and supplies. Source alternative suppliers, compare market quotations, and negotiate pricing and terms to secure the best value.

Inventory Control: Monitor stock levels, track incoming deliveries, assist with regular stock counts, and flag potential shortages, slow-moving items, or wastage before they become a problem.

Goods Receiving & Verification: Inspect incoming deliveries to ensure quantities, prices, and quality match purchase orders, promptly resolving discrepancies or damaged items with vendors.

Costing & Documentation: Maintain clean and accurate records of purchase orders, invoices, delivery orders, and price lists. Assist management with basic cost analysis and price‑tracking.

Finance & Admin Coordination: Liaise smoothly with the internal accounts team to ensure invoices and supporting documents match for seamless payment processing. Provide occasional cashiering or general administrative support when operationally required.

What We Are Looking For

Education: Minimum Diploma in Business Administration, Purchasing, Supply Chain, Finance, or a related field.

Experience: Fresh graduates with a strong drive to learn are encouraged to apply! Prior working experience in purchasing, administration, retail, inventory, or an F&B environment will be a distinct advantage.

Tech Skills: Good working knowledge of Microsoft Excel and Word.

Soft Skills: Strong numerical aptitude, excellent communication and negotiation skills, and meticulous record‑keeping abilities.

Mindset: Proactive, independent, and comfortable working in a hands‑on, dynamic retail food setting.

What's in it for You?

• Attractive Perks: Enjoy exclusive staff discounts across popular F&B and retail outlets, plus birthday benefits upon confirmation.
• Tools Provided: Company laptop and mobile line provided where required for the role.
• Growth & Mentorship: Hands‑on training, coaching, and clear opportunities to develop your career in supply chain and retail operations.
• Total Rewards: Competitive salary package inclusive of applicable allowances, incentives, and full statutory contributions (EPF, SOCSO, EIS).