Purchasing Executive (Sg Kapar Indah)

Futuristic Store Fixtures Sdn Bhd; Kapar; On-site; MYR 56,000 - 89,000; Full time

Job summary

Futuristic Store Fixtures Sdn Bhd in Kapar, Selangor is seeking a proactive Procurement Officer to source materials, request quotes (min 3), negotiate prices, and generate purchase orders for local and overseas items.

You will monitor deliveries, coordinate with project and planning teams, manage ERP entries, and prepare monthly procurement reports. The ideal candidate holds a Diploma in Business Administration, has at least 3 years in procurement, and can handle multiple tasks under pressure.

Qualifications

• At least Diploma in Business Administration or related fields.
• An analytical mind and meticulous nature.
• At least 3 years of relevant procurement experience.
• Competent and accurate in handling procurement.
• Experience in furniture and fittings industry is an added advantage.
• Have great sense of urgency and able to handle multi tasks under pressure.

Responsibilities

• Source, request quotes (min 3) and negotiate prices for tenders and projects.
• Generate local and HQ purchase orders for all project items.
• Monitor supplier shipments to ensure on-time delivery.
• Address quality issues, shortages and warranty claims with suppliers.
• Monitor and control costs with vendors.
• Coordinate with Project/Material Planning/Production teams for smooth operations.
• Initiate sourcing after kickoff meetings and follow PR with Material Planning.
• Plan and consolidate POs for competitive pricing.
• Ensure purchases stay within budget and flag overruns to HQ.
• Update ERP with all procurement for month-end accounts.
• Prepare ongoing summary reports and monthly procurement reports for HQ.
• Develop and evaluate new vendors to meet requirements.
• Act as back-up for procurement in the absence of others.
• Carry out ad-hoc tasks as assigned by Management.

Skills

Analytical mind

Meticulous

Multitasking

Sense of urgency

Education

Diploma in Business Administration or related fields

Tools

ERP system

ERP software

Job description

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Futuristic Store Fixtures Sdn Bhd – Kapar, Selangor

• Responsible for sourcing, request quotations (minimum 3 quotes), and price negotiation with suppliers for tender and project assigned.
• To generate Purchase Order and send to Supplier (local purchase) or HQ (oversea purchase) for all items of the project, except paint, packing and maintenance.
• Monitor and follow up on supplier’s shipment or delivery to ensure that item purchased is delivered within the timeline.
• Feedback and follow up the issues regarding quality, shortage and warranty claim with suppliers.
• To observe factory direct cost to vendors.
• Co-ordinate with Project / Material Planning / Production team to understand and fulfil their needs for smooth operations.
• To initiate the sourcing of materials after the first kick-off meeting and follow up closely with the Material Planning team on PR.
• To plan and consolidate purchase orders for more competitive price from the suppliers.
• Ensure item purchase is within budget. Any over budget shall raise alert to project department, Management and HQ immediately.
• Ensure ERP system is updated with all procurement for month-end accounts formulation.
• Generate and submit on-going Summary Report and monthly Procurement reports on project basis to HQ and management and reply to HQ if any query raises.
• Develop and evaluate new vendors to ensure requirements and pricing objectives are met.
• To act as a back-up of the group members and assist in procurement of the project assigned in the absence of the other party.
• Carry out other ad-hoc tasks as assigned by Management from time to time.

Job specifications

• At least Diploma in Business Administration or related fields.
• An analytical mind and meticulous nature.
• At least 3 years of relevant working experience with relevant exposure of procurement.
• Competent and accurate in handling procurement.
• Experience in furniture and fittings industry is an added advantage.
• Have great sense of urgency and able to handle multi tasks under pressure.

Key performance indicators

• Periodical and good proposal of cost improvement;
• Good control of price information in factories;
• Timely and accurate completion of procurement documentation.
• Timely co-operation to vendors when issues arise.
• Systematic way of ERP item code maintenance