Senior Purchasing Executive

Fang & Pai Industries Sdn Bhd; Port Klang; On-site; MYR 78,000 - 123,000; Full time

Job summary

Jora Malaysia is looking for an experienced Senior Purchasing Executive to manage purchasing activities for our furniture manufacturing operations. You will source materials, negotiate prices, coordinate with Planning, Production, Warehouse, Quality Control, and Finance, and ensure timely deliveries.

The ideal candidate has 3–5 years in purchasing, strong Excel skills, and excellent negotiation abilities. English and Mandarin are advantageous for supplier communications.

Qualifications

• Diploma or Bachelor's Degree in Purchasing, Supply Chain Management, Business Administration, or a related field.
• 3–5 years of relevant purchasing/procurement experience, preferably in manufacturing.
• Experience in furniture manufacturing, wood products, hardware, packaging, or related industries is advantageous.
• Good knowledge of purchasing processes, sourcing, supplier management, and price negotiation.
• Strong negotiation and communication skills.
• Good analytical and problem-solving skills.
• Able to manage multiple purchase orders, suppliers, and priorities simultaneously.
• Proficient in English and Mandarin; these languages are an advantage.

Responsibilities

• Handle day-to-day purchasing for raw materials, hardware, packaging, and related items.
• Review requisitions and determine purchasing needs.
• Source materials and obtain quotations from suppliers.
• Compare quotations on price, quality, lead time, and terms.
• Negotiate with suppliers for favorable pricing and terms.
• Prepare and issue purchase orders per procedures.
• Ensure materials meet specs, quantity, and delivery schedules.
• Develop good supplier relationships and evaluate potential new sources.
• Monitor supplier performance on price, quality, and delivery.
• Follow up on outstanding orders and delivery schedules.
• Resolve supplier-related issues and escalate when needed.
• Coordinate with Planning and Production to align material requirements.
• Work with Warehouse to verify receipts and resolve discrepancies.
• Push for cost savings and alternative sourcing opportunities.
• Ensure compliance with company policies and documentation.
• Report on purchasing activity and supplier performance.
• Collaborate with multiple departments to resolve issues.

Skills

Purchasing & Procurement

Price Negotiation

Cost Analysis

Material Planning

Order & Delivery Follow-up

Problem Solving

Communication & Coordination

Attention to Detail

Education

Bachelor's Degree in Purchasing, Supply Chain Management, Business Administration, or related field

Tools

Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking an experienced and detail-oriented Senior Purchasing Executive to manage and execute purchasing activities to ensure the timely availability of materials and components required for our furniture manufacturing operations.

The successful candidate will be responsible for sourcing, purchasing, supplier coordination, price negotiation, order follow-up, and material delivery. The role requires close coordination with Planning, Production, Warehouse, Quality Control, Finance, and other departments to ensure purchasing activities support production requirements and customer delivery schedules.

The candidate should have strong commercial awareness, good negotiation skills, and the ability to manage multiple suppliers and purchase orders effectively.

Key Responsibilities

1. Purchasing & Procurement

• Handle day-to-day purchasing activities for raw materials, hardware, accessories, packaging materials, and other production-related items.
• Review purchase requisitions and material requirements to determine purchasing needs.
• Source materials and obtain quotations from existing and potential suppliers.
• Compare quotations based on price, quality, specifications, lead time, payment terms, and other relevant factors.
• Negotiate with suppliers to obtain competitive pricing and favorable commercial terms.
• Prepare and issue purchase orders in accordance with company procedures and approval requirements.
• Ensure purchased materials meet the required specifications, quantity, quality, and delivery schedule.
• Develop and maintain good working relationships with suppliers.
• Identify and evaluate potential new suppliers and alternative sources.
• Monitor supplier performance in terms of price, quality, delivery, and responsiveness.
• Follow up with suppliers regularly on outstanding orders and delivery schedules.
• Resolve issues relating to delayed deliveries, shortages, quality problems, incorrect specifications, and other supplier-related matters.
• Escalate significant supplier issues to the Purchasing Manager when necessary.

3. Material Planning & Delivery

• Work closely with Planning and Production teams to understand material requirements and delivery priorities.
• Monitor purchase orders and ensure materials are delivered according to production schedules.
• Proactively identify potential material shortages or delivery delays and take corrective action.
• Coordinate with suppliers to expedite urgent or critical materials when required.
• Work with Warehouse to verify material receipts and resolve discrepancies.

4. Cost Management & Negotiation

• Conduct regular price comparisons and monitor changes in material costs.
• Negotiate with suppliers for competitive prices, payment terms, minimum order quantities, and lead times.
• Identify opportunities for cost savings through alternative suppliers, materials, specifications, or purchasing arrangements.
• Monitor market conditions and material price trends relevant to the company's purchasing activities.
• Support the Purchasing Manager in implementing cost-reduction initiatives.

5. Quality & Supplier Performance

• Ensure suppliers understand and comply with approved material specifications and quality requirements.
• Coordinate with Quality Control and suppliers to resolve material quality issues.
• Follow up on rejected or non-conforming materials and ensure appropriate corrective action is taken.Maintain records of supplier performance and highlight recurring quality or delivery issues.

6. Inventory & Stock Control

• Monitor material inventory levels together with Planning and Warehouse teams.
• Ensure purchasing quantities are aligned with production requirements and inventory targets.
• Avoid unnecessary over-purchasing, excess inventory, and obsolete materials.
• Assist in identifying slow-moving and excess materials and coordinate with relevant departments on appropriate actions.

7. Documentation & Reporting

• Ensure purchase orders and purchasing records are accurate and properly maintained.
• Maintain supplier information, quotation records, price lists, and purchasing documentation.
• Monitor outstanding purchase orders and provide regular status updates.
• Prepare purchasing reports, price comparisons, and other analysis as required.
• Ensure purchasing activities comply with company policies and procedures.

8. Cross-Department Coordination

• Work closely with Planning, Production, Warehouse, Quality Control, Finance, and other departments to resolve purchasing and material-related issues.
• Provide timely updates on material availability, supplier delays, and purchasing status.
• Support the Operation Manager in improving purchasing processes and supplier performance.

Requirements

• Diploma or Bachelor's Degree in Purchasing, Supply Chain Management, Business Administration, or a related field.
• Minimum 3–5 years of relevant purchasing/procurement experience, preferably in a manufacturing environment.
• Experience in furniture manufacturing, wood products, hardware, packaging, or related industries will be an advantage.
• Good knowledge of purchasing processes, sourcing, supplier management, and price negotiation.
• Strong negotiation and communication skills.
• Good analytical and problem-solving skills.
• Able to manage multiple purchase orders, suppliers, and priorities simultaneously.
• Proficient in Microsoft Office, particularly Excel.
• Good command of English and Mandarin are an advantage.
• Responsible, organized, proactive, and able to work independently.
• Strong attention to detail and ability to work under pressure.
• Purchasing & Procurement
• Price Negotiation
• Cost Analysis
• Material Planning
• Order & Delivery Follow-up
• Problem Solving
• Communication & Coordination
• Attention to Detail

Key Performance Indicators (KPIs)

The successful candidate will be evaluated based on:

• On-time availability of purchased materials
• Purchasing cost and negotiated savings
• Purchase price variance
• Supplier quality performance
• Number and severity of material shortages or purchasing-related production disruptions
• Purchase order accuracy
• Purchasing lead time and follow-up efficiency
• Supplier responsiveness and issue resolution
• Inventory and excess-stock control

Reporting

Reports to: Operation Manager

Works closely with: Planning, Production, Warehouse, Quality Control, Finance, and other relevant departments

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