Purchasing Executive (Halal & Non-Halal F&B Industry)

Zhou Management Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 75,000; Full time

Job summary

Zhou Management Sdn Bhd is seeking a procurement professional to source and evaluate suppliers for F&B and related items. The role ensures quality, safety, and cost-efficiency across purchasing activities, from RFQs to delivery verification.

You will coordinate with kitchen, warehouse, outlets, and finance to meet operational needs. Responsibilities include maintaining supplier data, negotiating contracts, preparing POs, monitoring stock, and supporting audits while upholding Non-Halal

Qualifications

• Experience in sourcing and evaluating suppliers for F&B and non-food items.
• Ability to ensure quality and safety standards for purchased goods.
• Experience requesting, comparing quotations and selecting best value.
• Maintain an up-to-date supplier database with contacts and performance records.
• Strong negotiation skills for terms, pricing, and contracts.
• Proficiency in preparing purchase orders and tracking delivery schedules.
• Monitor stock levels and coordinate with outlets and warehouse teams.
• Verify received goods against orders and invoices; handle discrepancies.
• Monitor food cost/COGS and identify cost-saving opportunities.
• Ensure purchasing practices align with cost-control policies.
• Ensure compliance with internal policies, hygiene standards and local regulations (Non-Halal).
• Maintain documentation and support audits; collaborate with kitchen, warehouse, outlets, and finance teams.

Responsibilities

• Source and evaluate suppliers for goods across F&B and non-food items.
• Negotiate terms, pricing, and contracts to optimize cost efficiency.
• Prepare purchase orders and coordinate delivery schedules.
• Monitor stock levels and coordinate with outlets and warehouse teams.
• Verify quantity and quality of items received; handle discrepancies.
• Support cost-control activities and report on COGS and purchasing metrics.
• Maintain supplier databases and ensure compliance with policies and records.

Skills

Supplier evaluation

Negotiation

Purchase orders

Stock monitoring

Cost control

Compliance

Vendor management

Communication

Job description

Source and evaluate suppliers for food, beverage, and non-food items (Non-Halal certified suppliers).

Ensure all purchased goods meet required quality and safety standards.

Request and compare quotations to ensure best value for money.

Maintain a supplier database with updated price lists, contacts, and performance records.

Negotiate terms, pricing, and contracts with vendors to optimize cost efficiency.

2. Order Management

• Prepare purchase orders and follow up on delivery schedules to ensure timely arrival of goods.
• Monitor stock levels and coordinate with outlets and warehouse teams to avoid shortages or overstocking.
• Verify quantity and quality of items received against purchase orders and invoices.
• Handle discrepancies or claims related to deliveries, damaged goods, or shortages.

3. Cost Control & Budgeting

• Support management in monitoring and analyzing food cost, cost of goods sold (COGS), and monthly purchasing reports.
• Identify cost-saving opportunities and propose alternative suppliers or products.
• Ensure purchasing practices align with company cost-control policies.

4. Compliance & Documentation

• Ensure compliance with internal purchasing policies, hygiene standards, and local regulations for Non-Halal ingredients.
• Maintain proper documentation for all purchase-related activities including invoices, contracts, and delivery orders.
• Support internal and external audits with accurate records.

5. Coordination & Communication

• Work closely with the kitchen, warehouse, outlet managers, and finance teams to understand operational needs.
• Communicate with suppliers to resolve issues promptly.
• Assist in periodic supplier performance evaluation and improvement initiatives.

Hospitality & Tourism 11-50 employees

Zhou Management Sdn Bhd is a Malaysian-based company that was established in 2019, specializing in the Food and Beverage (F&B) industry. The company owns and manages a portfolio of more than 15 outlets, which includes popular brands such as BUSHIDO, GUANG , HONGKIE, YAN , SEN, SEN TEPANYAKI, OOMPH and SNOOZE. We dedicated to providing high-quality dining experiences to its customers, and its outlets are known for their exceptional food, attentive service, and stylish ambiance. With a focus on innovation and creativity, the company aims to expand its portfolio of brands and outlets in the coming years, while continuing to deliver exceptional F&B experiences to its customers.

Zhou Management Sdn Bhd is a Malaysian-based company that was established in 2019, specializing in the Food and Beverage (F&B) industry. The company owns and manages a portfolio of more than 15 outlets, which includes popular brands such as BUSHIDO, GUANG , HONGKIE, YAN , SEN, SEN TEPANYAKI, OOMPH and SNOOZE. We dedicated to providing high-quality dining experiences to its customers, and its outlets are known for their exceptional food, attentive service, and stylish ambiance. With a focus on innovation and creativity, the company aims to expand its portfolio of brands and outlets in the coming years, while continuing to deliver exceptional F&B experiences to its customers.