Procurement and Office Admin

Synergy Dining Group Sdn Bhd; Subang Jaya; On-site; MYR 33,000 - 50,000; Full time

Job summary

Synergy Dining Group Sdn Bhd is seeking a detail-oriented Procurement & Office Admin to support our procurement team and front desk operations in Subang Jaya, Malaysia. You will maintain supplier pricing data, manage monthly price lists, and assist with price changes as they occur.

You will ensure accurate procurement records, smooth office operations, and a well-organized office environment. This role requires reliable communication with the team and attention to data quality to support finance

Qualifications

• At least 1 year of relevant experience in F&B purchasing.
• Fresh graduates encouraged to apply.
• Certification in Supply Chain or Business Administration is a plus.

Responsibilities

• Update monthly supplier price lists and track price changes.
• Maintain procurement data and support reporting and finance processes.
• Support office and front desk operations to ensure smooth daily workflow.
• Coordinate with departments to ensure efficient office operations.

Skills

Detail-oriented

Organized

Communication

Data accuracy

Front desk coordination

Education

Diploma or equivalent (Supply Chain/Business Administration)

Tools

Excel

Word

Outlook

Job description

The Procurement & Office Admin will support the procurement team by maintaining supplier pricing data update, as well as managing administration and front desk responsibilities. This role ensures accurate procurement data, smooth office operations, and a well-organized office environment to support both staff and visitors.

Primary Responsibilities

Procurement Support

• Update and maintain the monthly price lists
• Assist with price changes or adjustments as they occur, updating relevant records and notifying the procurement team
• Track shipments and provide timely updates to Senior Procurement Executive and relevant departments
• Maintain accurate spreadsheets and records for procurement data to support reporting and finance processes
• Assist in ad-hoc procurement tasks, such as compiling purchase data and updating spreadsheets

Secondary Responsibilities

Office & Front Desk Support

• Manage front desk operations, including welcoming visitors and guiding them appropriately
• Maintain office supplies, stationery, pantry items, cleaning items and first aid kits Support general office administration, including minor maintenance, filing, and document organization
• Coordinate with relevant departments to ensure smooth office operations

Key Skills & Attributes

• Detail-oriented and highly organized.
• Proficient in Excel and basic office software (Word, Outlook).
• Reliable and proactive in identifying and resolving small issues.
• Good communication skills to coordinate internally and manage front desk interactions
• Ability to follow instructions and maintain accuracy in data updates and reports

Scope Summary

• Procurement Support: Update supplier price lists, monthly gross margin reports, and manage ad-hoc pricing changes
• Office Coordination: Front desk, office supplies, onboarding support, and general office administration
• Overall Objective: Ensure accurate procurement data and a well-organized, functional office environment

Qualifications

• At least 1 years of relevant experience in F&B purchasing.
• Fresh graduate encourage to apply
• Relevant certifications are an added advantage (e.g. Supply Chain Management, Business Administration).

About Synergy Dining Group

Founded in 2019, Synergy Dining Group Sdn Bhd is a well-established and fast-growing F&B group based in Malaysia. We currently operate 5 distinct brands across 11 outlets, specializing in authentic Sichuan hotpot, halal-certified hotpot, and modern Sichuan Street food — with exciting new dining concepts on the way to reach even more customers.

Backed by a strong team and a clear mission, we continue to grow our presence across Malaysia — delivering high-quality cuisine, memorable dining experiences and innovative F&B concepts.

We welcome talents from all backgrounds to be part of our journey.