Purchasing Executive

Cleanroom Industries Sdn Bhd; Seberang Perai; On-site; MYR 36,000 - 58,000; Full time

Job summary

Cleanroom Industries Sdn. Bhd. is seeking a detail-oriented procurement professional to manage end-to-end purchasing and supplier liaison in support of manufacturing operations in Malaysia.

The role requires 2–3 years in purchasing, strong negotiation and communication skills, and proficiency with Microsoft Office and SQL-based procurement tools. You will maintain supplier records, monitor deliveries, verify invoices, and help drive cost savings while ensuring quality and timely supply.

Qualifications

• Diploma or Bachelor's Degree in Supply Chain Management, Business Administration, Procurement, or any other relevant field.
• Minimum 2–3 years of relevant working experience in purchasing, procurement, or supply chain management, preferably within the manufacturing industry.
• Strong negotiation, communication, coordination and problem-solving skills, with the ability to build and maintain effective supplier relationships.
• Proficient in Microsoft Office applications and familiar with SQL-based systems or software.
• Ability to work independently with minimal supervision, manage multiple tasks simultaneously, prioritize workloads and meet deadlines effectively.
• Good command of both written and spoken English and Bahasa Malaysia.

Responsibilities

• Process purchase orders and proactively follow up with suppliers to ensure timely delivery of products, materials and supplies.
• Liaise with suppliers to confirm purchase orders, delivery schedules, pricing, product specifications and availability.
• Identify, evaluate, source, and develop reliable suppliers to ensure competitive pricing, consistent product quality and timely delivery.
• Manage and resolve procurement, delivery, quality and supply-related issues promptly and effectively.
• Address supplier-related discrepancies, including delivery delays, incorrect or damaged items, quality issues and order discrepancies.
• Verify supplier invoices against approved purchase orders and goods received records and coordinate payment-related matters with the Accounts Department.
• Request, review, and analyze supplier quotations, prepare price comparison reports and submit recommendations to Management for approval.
• Monitor inventory levels, stock availability, incoming shipments, outstanding backorders and replenishment requirements to ensure uninterrupted operations.
• Maintain accurate purchasing records, supplier databases and procurement documentation to support audit requirements and internal control procedures.
• Monitor and evaluate supplier performance, identifying opportunities for cost savings, process improvements and enhanced procurement efficiency.
• Review, update, and maintain departmental SOPs, forms and other controlled documents, ensuring proper submission to the QMR for registration and document control.
• Perform other relevant duties and responsibilities as assigned by the Department Manager.

Skills

Negotiation

Communication

Coordination

Problem-solving

Multitasking

English & BM

Education

Supply Chain degree

Tools

Microsoft Office

SQL-based systems

Procurement software

Job description

Process purchase orders and proactively follow up with suppliers to ensure the timely delivery of products, materials and supplies.

Liaise with suppliers to confirm purchase orders, delivery schedules, pricing, product specifications and availability.

Identify, evaluate, source, and develop reliable suppliers to ensure competitive pricing, consistent product quality and timely delivery.

Manage and resolve procurement, delivery, quality and supply-related issues promptly and effectively.

Address supplier-related discrepancies, including delivery delays, incorrect or damaged items, quality issues and order discrepancies.

Verify supplier invoices against approved purchase orders and goods received records and coordinate payment-related matters with the Accounts Department.

Request, review, and analyze supplier quotations, prepare price comparison reports and submit recommendations to Management for approval.

Monitor inventory levels, stock availability, incoming shipments, outstanding backorders and replenishment requirements to ensure uninterrupted operations.

Maintain accurate purchasing records, supplier databases and procurement documentation to support audit requirements and internal control procedures.

Monitor and evaluate supplier performance, identifying opportunities for cost savings, process improvements and enhanced procurement efficiency.

Review, update, and maintain departmental Standard Operating Procedures (SOPs), forms and other controlled documents, ensuring proper submission to the Quality Management Representative (QMR) for registration and document control.

Perform other relevant duties and responsibilities as assigned by the Department Manager.

Job Requirements:

Diploma or Bachelor's Degree in Supply Chain Management, Business Administration, Procurement, or any other relevant field.

Minimum 2–3 years of relevant working experience in purchasing, procurement, or supply chain management, preferably within the manufacturing industry.

Strong negotiation, communication, coordination and problem-solving skills, with the ability to build and maintain effective supplier relationships.

Proficient in Microsoft Office applications and familiar with SQL-based systems or software.

Ability to work independently with minimal supervision, manage multiple tasks simultaneously, prioritize workloads and meet deadlines effectively.

Good command of both written and spoken English and Bahasa Malaysia.

Cleanroom Industries Sdn. Bhd. was founded in 1999 as a pioneer manufacturer in Malaysia specializing in design and manufacture of a full range of cleanroom-related architectural products for cleanroom applications up to Class 1 cleanliness. Our range of products include ceiling grid systems, wall partition systems, machine enclosures and teardrop lighting fixtures .

In addition, we manufacture industrial products such as metal framing systems (steel channels). Cleanroom Industries Sdn. Bhd. also supplies other components key to our business, such as raised floor systems. We are sole Malaysia dealer for Hae Kwang Co.,Ltd. a world leading manufacturer of raised floor systems used in high end cleanrooms.Our products have been tested and certified to various international standards including ASTM, BS, IEC, and MS. They have been field proven and are widely used in facilities of multi-national companies in the microelectronics, semiconductor, disk-drive and pharmaceutical industries. Consequently, the company has been successful in gaining wide recognition from local and oversea markets.

Cleanroom Industries Sdn. Bhd. was founded in 1999 as a pioneer manufacturer in Malaysia specializing in design and manufacture of a full range of cleanroom-related architectural products for cleanroom applications up to Class 1 cleanliness. Our range of products include ceiling grid systems, wall partition systems, machine enclosures and teardrop lighting fixtures .

In addition, we manufacture industrial products such as metal framing systems (steel channels). Cleanroom Industries Sdn. Bhd. also supplies other components key to our business, such as raised floor systems. We are sole Malaysia dealer for Hae Kwang Co.,Ltd. a world leading manufacturer of raised floor systems used in high end cleanrooms.Our products have been tested and certified to various international standards including ASTM, BS, IEC, and MS. They have been field proven and are widely used in facilities of multi-national companies in the microelectronics, semiconductor, disk-drive and pharmaceutical industries. Consequently, the company has been successful in gaining wide recognition from local and oversea markets.