Purchasing Clerk

Saja Cahaya Sdn Bhd; Sabah; On-site; MYR 27,000 - 36,000; Full time

Job summary

Saja Cahaya Sdn Bhd in Sabah is seeking a detail-oriented Purchasing Clerk to join our procurement team on a full-time basis. You will support the purchasing operations, process requisitions and maintain inventory records.

The ideal candidate has 1–2 years in purchasing or inventory control, proficiency with MS Office (Excel/Word), strong organizational skills, and the ability to communicate effectively with suppliers and internal teams.

Qualifications

• 1-2 years experience in purchasing, procurement or inventory control preferred.
• Fresh SPM leavers are encouraged to apply.
• SPM / Diploma in Business Administration, Purchasing, Supply Chain Management or related field.
• Proficiency in Excel and Word.
• Strong organisational and administrative skills; multitasking ability.
• Good communication skills with suppliers and internal teams.
• Basic knowledge of purchasing procedures, procurement processes and inventory management.
• Ability to work independently while part of a team.
• Willingness to learn new systems and processes.
• Familiarity with inventory management or ERP systems is advantageous.

Responsibilities

• Process purchase requisitions and prepare purchase orders for suppliers.
• Maintain and update inventory records and stock levels across the organization.
• Liaise with suppliers to obtain quotations, pricing information and delivery schedules.
• Verify purchase orders against invoices and delivery documentation for accuracy.
• Track and monitor orders to ensure timely delivery of goods and materials.
• Maintain comprehensive records of purchasing transactions and supplier communications.
• Support the coordination of goods receipt and quality inspections upon delivery.
• Assist in the maintenance of supplier databases and contact information.
• Prepare purchasing reports and documentation as required by management.
• Resolve discrepancies and communicate with suppliers regarding order issues.

Skills

Microsoft Excel

Microsoft Word

Attention to detail

Organisational skills

Supplier communication

ERP familiarity

Education

SPM or Diploma in Business Administration|Purchasing|Supply Chain

Tools

ERP systems

Job description

About the role

We are seeking a detail-oriented and organised Purchasing Clerk to join the procurement team at Saja Cahaya Sdn Bhd. This is a full-time position based in Sabah. As a Purchasing Clerk, you will play a vital role in supporting our purchasing operations, ensuring the efficient procurement of materials and supplies that keep our manufacturing and logistics operations running smoothly. This position is essential to maintaining our supply chain effectiveness and cost control objectives.

Key responsibilities

Processing purchase requisitions and preparing purchase orders for suppliers

Maintaining and updating inventory records and stock levels across the organisation

Liaising with suppliers to obtain quotations, pricing information and delivery schedules

Verifying purchase orders against invoices and delivery documentation for accuracy

Tracking and monitoring orders to ensure timely delivery of goods and materials

Maintaining comprehensive records of purchasing transactions and supplier communications

Supporting the coordination of goods receipt and quality inspections upon delivery

Assisting in the maintenance of supplier databases and contact information

Preparing purchasing reports and documentation as required by management

Resolving discrepancies and communicating with suppliers regarding order issues

What we’re looking for

1 - 2 year's experience in a purchasing, procurement or inventory control role is preferred. Fresh SPM leavers are encouraged to apply.

SPM / Diploma in Business Administration, Purchasing, Supply Chain Management or related field.

Proficiency in using computer systems and Microsoft Office applications, particularly Excel and Word

Strong organisational and administrative skills with the ability to manage multiple tasks simultaneously

Excellent attention to detail and accuracy in data entry and record-keeping

Good communication skills, both written and verbal, to liaise effectively with suppliers and internal teams

Basic knowledge of purchasing procedures, procurement processes and inventory management

Ability to work independently whilst being part of a collaborative team

A proactive approach to problem-solving and a willingness to learn new systems and processes

Familiarity with inventory management or enterprise resource planning (ERP) systems is advantageous

About us

Saja Cahaya Sdn Bhd is a respected organisation operating within the manufacturing, transport and logistics sector. We are committed to delivering excellence in our operations and maintaining strong relationships with our suppliers and customers. Our team is dedicated to maintaining efficient supply chain management and supporting the growth and success of our business through professional and reliable procurement practices.

What we offer

We provide a competitive salary package and a supportive working environment where your contributions are valued. As part of our organisation, you will have the opportunity to develop your skills in purchasing and procurement, working alongside experienced professionals. We are committed to supporting the professional development of our team members and providing a workplace culture that promotes teamwork, respect and continuous improvement.