Purchasing Clerk

TS PACKAGING (M) SDN. BHD.; Perak; On-site; MYR 22,000 - 39,000; Full time

Job summary

TS PACKAGING (M) SDN. BHD. is seeking a Purchasing Clerk to support the purchasing department by processing orders, updating records, and coordinating with vendors.

The role involves invoicing, travel arrangements for management, and maintaining cost-effective procurement practices. The ideal candidate has 1–2 years of purchasing/clerical experience, strong clerical and negotiation skills, and proficiency in MS Office.

Qualifications

• Minimum SPM/STPM and related experience in purchasing/clerical field.
• At least 1-2 years working experience or equivalent.
• Clerical, relationship management and sourcing/negotiation skills.
• Computer skills and ability to multitask and work under pressure.
• Good interpersonal skills.

Responsibilities

• Update system, documents, typing reports, letters and other purchasing documents.
• Sort mail and distribute to related department personnel.
• Check supplier invoices and follow up on outstanding payments.
• Take dictation and minutes during meetings.
• Make travel arrangements and schedule manager business trips.
• Monitor and order office, production, maintenance or related department supplies.
• Prepare purchase orders and send copies to suppliers and departments.
• Determine if inventory quantities are sufficient and order more materials.

Skills

Clerical skills

Relationship management

Sourcing and negotiation

Computer skills

Interpersonal skills

Multi-tasking

Working under pressure

Education

SPM/STPM equivalent

Tools

Microsoft Office

Job description

Purchasing clerks support business and purchasing department activities by ordering supplies and raw materials. They report directly to a purchasing supervisor or buyer, providing administrative support and maintaining inventory and purchase records throughout the procurement process. Many purchasing clerks also participate in vendor relationship management, identifying cost-saving opportunities to support their company's profitability goals. Purchasing clerks need a high level of attention to detail as well as the ability to monitor and maintain computerized records related to purchasing activities. While this role is primarily administrative, purchasing clerks may also participate in buying supplies and materials directly from vendors in certain cases.

Key responsibilities

Update system, documents, typing reports, letters and other purchasing documents

Sorting and responding to mail or distributing to related department person incharged

Checking supplier invoices and following up on outstanding payments

Taking dictation and minutes during meetings

Making travel arrangements and schedule for manager business trips

Monitoring and ordering office, production, maintenance or related department supplies

Prepare purchase orders and send copies to suppliers and to departments originating requests

Determine if some inventory quantities are sufficient for needs, ordering more materials when necessary

Responds to sales or production department for supplier inquiries about order status, changes, or cancellations

Perform buying duties when necessary

About you

Minimum SPM/STPM and same related requirement working experiences in related field

At least 1-2 years working experiences or equivalent field

Clerical skills

Relationship management skills

Sourcing and negotiation skill

Knowledge of computer skill

Good interpersonal skill and multi-tasking skill

Ability to work in pressure and independent

Your application will include the following questions:

• Which of the following Microsoft Office products are you experienced with?