Purchasing Assistant (Mandarin Speaker)

MD Tool Technologies Sdn Bhd; Johor; On-site; MYR 36,000 - 58,000; Full time

Job summary

MD Tool Technologies Sdn Bhd in Skudai, Johor, is seeking a detail-oriented Purchasing Assistant / Admin to join our procurement team. This full-time role supports purchasing and inventory operations, manages documentation, coordinates with suppliers, and ensures accurate records to keep the supply chain efficient.

You will process orders, maintain inventories, prepare quotations, and assist with supplier communications and reporting.

Qualifications

• Completed secondary school education; qualifications in business administration or procurement are advantageous.
• Proven experience in purchasing, procurement or administrative roles; manufacturing/logistics background desirable.
• Strong proficiency in Microsoft Office applications, particularly Excel and Word.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Attention to detail and accuracy in data entry and document management.
• Good communication skills, written and verbal, with internal and external stakeholders.
• Basic understanding of supply chain and inventory management principles.
• Ability to work independently and in a structured team environment.
• Familiarity with procurement systems and inventory management software is preferred.
• Proactive approach with willingness to learn and develop within the role.

Responsibilities

• Processing and managing purchase orders, requisitions and procurement documentation.
• Coordinating with internal departments and external suppliers to ensure timely order placement and delivery.
• Maintaining and updating inventory records and stock management systems.
• Preparing quotations, purchase specifications and supplier comparison documents.
• Filing, organizing and archiving purchasing and procurement documents in a systematic manner.
• Assisting in the management of purchase invoices, payments and reconciliation processes.
• Supporting supplier communication and relationship management activities.
• Providing administrative support to the purchasing team, including data entry and report preparation.
• Monitoring delivery schedules and following up on outstanding orders.
• Assisting in the preparation of purchasing reports and analysis as required.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Data entry

Multitasking

Teamwork

Procurement knowledge

Education

Secondary education

Business administration

Procurement qualifications

Tools

Microsoft Excel

Microsoft Word

Procurement systems

Inventory management software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a detail-oriented and organized Purchasing Assistant / Admin to join our procurement team in Skudai Johor. This is a full-time position that plays a vital role in supporting our purchasing and inventory operations. You will be instrumental in ensuring the smooth flow of procurement activities, managing documentation, coordinating with suppliers, and maintaining accurate records that support the efficiency of our supply chain operations. This position offers an excellent opportunity to develop your skills within a fast-paced purchasing and procurement environment.

Key responsibilities

Processing and managing purchase orders, requisitions and procurement documentation

Coordinating with internal departments and external suppliers to ensure timely order placement and delivery

Maintaining and updating inventory records and stock management systems

Preparing quotations, purchase specifications and supplier comparison documents

Filing, organizing and archiving purchasing and procurement documents in a systematic manner

Assisting in the management of purchase invoices, payments and reconciliation processes

Supporting supplier communication and relationship management activities

Providing administrative support to the purchasing team, including data entry and report preparation

Monitoring delivery schedules and following up on outstanding orders

Assisting in the preparation of purchasing reports and analysis as required

What we're looking for

Completed secondary school education or higher; qualifications in business administration, procurement or a related field would be advantageous

Proven experience in a purchasing, procurement or administrative role, ideally within manufacturing or logistics sectors

Strong proficiency in Microsoft Office applications, particularly Excel and Word

Excellent organizational and time management skills with the ability to prioritize multiple tasks

Attention to detail and accuracy in data entry and document management

Good communication skills, both written and verbal, with the ability to liaise effectively with internal and external stakeholders

Basic understanding of supply chain and inventory management principles

Ability to work independently and as part of a team in a structured environment

Familiarity with procurement systems and inventory management software is preferred

Proactive approach with willingness to learn and develop within the role