Purchasing Assistant (Electronic Manufacturing)

NEXUSTEST TECHNOLOGY SDN. BHD.; Bayan Lepas; On-site; MYR 30,000 - 42,000; Full time

Job summary

NEXUSTEST TECHNOLOGY SDN. BHD. is seeking a Purchasing Assistant to manage indirect materials sourcing, supplier relations, and procurement documentation in Bayan Lepas, Penang. The role requires strong negotiation and communication skills and a proactive, detail-oriented mindset.

You will collaborate with internal teams, verify invoices, and drive cost reductions while ensuring timely delivery and compliance with company policies. Fresh graduates welcome to apply.

Qualifications

• Minimum Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• At least 1 year of relevant experience in purchasing, procurement, or supply chain operations.
• Good communication and negotiation skills, both verbal and written.
• Detail-oriented with strong organizational and time management abilities.
• Able to work independently, prioritize tasks, and manage multiple responsibilities in a fast-paced environment.
• Proficient in Microsoft Office applications (Excel and Word); experience with ERP or procurement systems is an added advantage.
• Strong problem-solving skills with good follow-up and execution ability.
• A proactive team player with a strong sense of responsibility.
• Good command of English and Mandarin, with ability to communicate effectively with Mandarin-speaking suppliers.

Responsibilities

• Sourcing & Procurement Management – Manage end-to-end sourcing and procurement for indirect materials including consumables, equipment, tools, spare parts, and services.
• Supplier Relationship Management – Develop and maintain strong relationships with suppliers to ensure cost competitiveness, quality, and supply reliability.
• Quotation Evaluation & Negotiation – Review and evaluate supplier quotations to balance cost, quality, and delivery.
• Internal Stakeholder Collaboration – Work with internal departments to understand purchasing requirements and approval processes.
• Invoice & Documentation Verification – Verify vendor invoices and ensure accuracy of purchasing documentation.
• Cost Reduction & Process Improvement – Support cost reduction initiatives and continuous improvement of procurement processes.
• Purchase Order Management – Generate and issue purchase orders accurately and timely, adhering to company policies.
• Market Research – Conduct regular market research to identify new suppliers and cost-saving opportunities.
• Delivery Follow-Up – Coordinate with suppliers and internal teams to track order status and on-time delivery.

Skills

Sourcing

Negotiation

Procurement

Communication

Excel

Time management

Detail-oriented

Mandarin

English

ERP systems

Education

Diploma

Bachelor's Degree

Tools

ERP systems

Job description

Purchasing Assistant (Electronic Manufacturing)

Sourcing & Procurement Management – Manage the end-to-end sourcing and procurement process for indirect materials, including consumables, equipment, tools, spare parts, and services.

Supplier Relationship Management – Develop and maintain strong, long-term relationships with suppliers to ensure cost competitiveness, quality, and supply reliability.

Quotation Evaluation & Negotiation – Review, compare, and evaluate supplier quotations to make value-driven purchasing decisions that balance cost, quality, and delivery.

Internal Stakeholder Collaboration – Work closely with internal departments to understand purchasing requirements, technical specifications, and internal approval processes.

Invoice & Documentation Verification – Verify vendor invoices and ensure all purchasing documentation is accurate and complete to support timely payment processing.

Cost Reduction & Process Improvement – Actively support and participate in cost reduction initiatives and contribute to the continuous improvement of procurement processes and workflows.

Purchase Order Management – Generate and issue purchase orders accurately and in a timely manner, ensuring compliance with company policies.

Market Research – Conduct regular market research to identify new suppliers, products, and cost-saving opportunities.

Delivery Follow-Up – Coordinate with suppliers and internal teams to track order status and ensure on-time delivery of goods and services.

Job Requirements

Minimum Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, or a related field.

At least 1 years of relevant experience in purchasing, procurement, or supply chain operations.

Good communication and negotiation skills, both verbal and written.

Detail-oriented with strong organizational and time management abilities.

Able to work independently, prioritize tasks, and manage multiple responsibilities in a fast-paced environment.

Basic understanding of purchasing and supply chain processes.

Proficient in Microsoft Office applications (especially Excel and Word); experience with ERP or procurement systems is an added advantage.

Strong problem-solving skills with good follow-up and execution ability.

A proactive team player with a strong sense of responsibility.

Good command of English and Mandarin, with the ability to communicate effectively with Mandarin-speaking suppliers.

Fresh graduates and candidates with related backgrounds are welcome to apply.