Purchasing Assistant

Ast Machinery; Shah Alam; On-site; MYR 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Bonuses

Health insurance

Career growth

Annual leave

Job summary

AST Machinery (M) Sdn Bhd in Selangor is seeking a reliable Purchasing Executive to join our procurement team in Kota Kemuning. You will source materials, manage supplier records, and coordinate orders to ensure timely delivery and stock control.

The ideal candidate has a Diploma or SPM, at least 1 year in purchasing, and proficiency in Excel. Fresh graduates welcome; Mandarin speakers are preferred to liaise with suppliers.

Qualifications

• Minimum of SPM qualification/Diploma or equivalent in related field.
• Experience in knowledge of AutoCount System is an added advantage.
• At least 1 year of working experience in purchasing, procurement.
• Fresh graduate is welcome to apply.
• Immediate availability will be an added advantage.
• Able to communicate in Mandarin, English and Bahasa Malaysia; Mandarin proficiency preferred for Mandarin-speaking clients.

Responsibilities

• Assist in sourcing and purchasing materials.
• Maintain and update supplier and vendor records.
• Coordinate with suppliers for pricing, delivery schedules, and product availability.
• Monitor inventory levels for spare parts and accessories.
• Ensure stock levels meet operational needs and avoid shortages or overstocking.
• Prepare and process purchase orders for materials and services.
• Track and confirm the receipt of orders to ensure timely delivery.
• Liaise with suppliers and internal teams about order status or discrepancies.
• Build and maintain positive relationships with suppliers and service providers.
• Negotiate pricing, terms, and delivery schedules to secure the best value.
• Help evaluate and select new suppliers based on cost, quality, and performance.
• Monitor and control purchasing costs.
• Maintain and file purchasing records, such as invoices and orders.
• Assist in preparing reports, inventory lists, and documentation.
• Coordinate with internal departments for smooth purchasing activities.
• Ensure all items meet required quality standards and company specifications.
• Manage returns for defective or non-compliant items.

Skills

Analytical skills

Problem-solving

Self-motivation

Fast learner

Independent work

Education

SPM/ Diploma

Tools

AutoCount System

Microsoft Excel

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking an experienced Purchasing Executive to join our dynamic team at AST Machinery (M) Sdn Bhd. This is a full-time position based in Kota Kemuning, Selangor.

Scope Of Works

• Assist in sourcing and purchasing materials.
• Maintain and update supplier and vendor records.
• Coordinate with suppliers for pricing, delivery schedules, and product availability.
• Monitor inventory levels for spare parts, and accessories.
• Ensure stock levels meet operational needs and avoid shortages or overstocking.
• Prepare and process purchase orders for materials, and services.
• Track and confirm the receipt of orders to ensure timely delivery.
• Liaise with suppliers and internal teams about order status or discrepancies.
• Build and maintain positive relationships with suppliers and service providers.
• Negotiate pricing, terms, and delivery schedules to secure the best value.
• Help evaluate and select new suppliers based on cost, quality, and performance.
• Monitor and control purchasing costs.
• Maintain and file purchasing records, such as invoices and orders.
• Assist in preparing reports, inventory lists, and documentation.
• Coordinate with internal departments for smooth purchasing activities.
• Ensure all items meet required quality standards and company specifications.
• Manage returns for defective or non-compliant items.
• Perform any others duties assigned by superior.

What we’re looking for

Minimum of SPM qualification/Diploma or equivalent in related field.

Experience in knowledge of AutoCount System is an added advantage.

At least 1 year of working experience in purchasing, procurement.

Fresh graduate is welcome to apply.

Immediate availability will be an added advantage.

Able to communicate in Mandarin, English and Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Proficient in Microsoft Excel and MS Office application will be preferred.

Self-starter, fast learner, able to work independently with minimum supervision.

Prior working experience in the construction industry is an advantage.

Excellent analytical and problem-solving skills.

What we offer

Competitive salary will be offered, commensurate with experience and skill level.

Performance-based bonuses

Comprehensive health and life insurance coverage

Opportunities for professional development and career growth

Supportive and collaborative work environment

Annual leave, medical and dental claims

Company-wide events like our annual dinner throughout the year.

About us

AST Machinery (M) Sdn Bhd is a leading provider of construction and industrial machinery in Malaysia, specializing in the rental and sale of tower cranes, passenger hoists, and material hoists. With established offices in Malaysia, Singapore, Hong Kong/Macau, and Indonesia, we serve a wide range of industries across the region. Our commitment to excellence, innovation, and customer satisfaction has made us a trusted partner in the field. We take pride in our strong company culture, where employees are valued, empowered, and encouraged to contribute to our ongoing success.