Purchasing Assistant

Windscreen2U Sdn Bhd; Semenyih; On-site; MYR 39,000 - 58,000; Full time

Job summary

Windscreen2U Sdn Bhd in Malaysia is seeking a detail‑oriented purchasing assistant to handle quotations, POs, and supplier coordination. You will monitor stock requirements, liaise with internal departments, and ensure timely procurement and delivery of goods and services across multiple branches.

The role requires strong organizational skills, accuracy in documentation, and proficiency in Excel. Fresh graduates are welcome to apply, with opportunities for growth in a fast‑paced automotive

Qualifications

• Diploma or bachelor’s degree in Procurement, Supply Chain Management, Purchasing, Business Administration, or a related field.
• Fresh graduates are encouraged to apply.
• Strong organizational, coordination, and time management skills.
• High attention to detail and accuracy in documentation.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Good communication and interpersonal skills.
• Ability to multitask and work effectively in a fast‑paced environment.
• Able to work independently as well as collaboratively within a team.

Responsibilities

• Prepare quotations, purchase orders (POs), and other purchasing-related documents accurately and efficiently.
• Coordinate with suppliers and internal departments to ensure timely procurement and delivery of goods and services.
• Monitor stock requirements and ensure branches and stockists receive the necessary inventory in a timely manner.
• Follow up on stock availability, delivery schedules, and supplier appointments to support operational needs.
• Maintain positive working relationships with suppliers and assist in resolving purchasing-related issues.
• Maintain accurate inventory records and purchasing documentation.
• Monitor stock movements and support inventory tracking and reconciliation activities.
• Ensure office and branch asset registers are updated and properly maintained.
• Assist in stock planning and inventory control to minimize shortages and excess stock.
• Verify supplier invoices, delivery orders, and supporting documents before payment processing.
• Assist in coordinating supplier payment documentation and submission.
• Ensure all purchasing, inventory, and supplier records are properly filed and maintained for audit and reference purposes.
• Maintain systematic record-keeping and document control practices.
• Provide administrative support for daily purchasing and inventory operations.
• Prepare reports, records, and documentation as required by management.
• Assist with ad-hoc and operational tasks as directed by the Management team.

Skills

Strong organizational skills

Coordination skills

Time management

Attention to detail

Good communication

Multitasking ability

Team player

Independent work

Education

Diploma or bachelor’s degree in Procurement, Supply Chain Management, Purchasing, Business Administration, or related field

Fresh graduates are encouraged to apply

Tools

Microsoft Excel

Microsoft Office

Job description

Prepare quotations, purchase orders (POs), and other purchasing-related documents accurately and efficiently.

Coordinate with suppliers and internal departments to ensure timely procurement and delivery of goods and services.

Monitor stock requirements and ensure branches and stockists receive the necessary inventory in a timely manner.

Follow up on stock availability, delivery schedules, and supplier appointments to support operational needs.

Maintain positive working relationships with suppliers and assist in resolving purchasing-related issues.

Inventory & Asset Management

Maintain accurate inventory records and purchasing documentation.

Monitor stock movements and support inventory tracking and reconciliation activities.

Ensure office and branch asset registers are updated and properly maintained.

Assist in stock planning and inventory control to minimize shortages and excess stock.

Payment & Documentation Support

Verify supplier invoices, delivery orders, and supporting documents before payment processing.

Assist in coordinating supplier payment documentation and submission.

Ensure all purchasing, inventory, and supplier records are properly filed and maintained for audit and reference purposes.

Maintain systematic record-keeping and document control practices.

Administrative Support

Provide administrative support for daily purchasing and inventory operations.

Prepare reports, records, and documentation as required by management.

Assist with ad-hoc and operational tasks as directed by the Management team.

REQUIREMENTS

Qualifications

Diploma or bachelor’s degree in Procurement, Supply Chain Management, Purchasing, Business Administration, or a related field.

Fresh graduates are encouraged to apply.

Strong organizational, coordination, and time management skills.

High attention to detail and accuracy in documentation.

Proficient in Microsoft Office applications, particularly Microsoft Excel.

Good communication and interpersonal skills.

Ability to multitask and work effectively in a fast‑paced environment.

Able to work independently as well as collaboratively within a team.

Working Requirements

Candidates who are willing and able to work on weekends (Saturday and Sunday) will have an added advantage.

Rest days will be provided on weekdays in accordance with the company's work schedule.

Windscreen2U is one of Malaysia’s leading automotive safety glass repair and replacement specialists with over more than 15 of industry experience. Operating through 53 service outlets nationwide, we are committed to restoring every vehicle to its original factory standard through quality workmanship, industry‑approved materials, and professional service. We offer windscreen repair and replacement, insurance claims assistance, tinting, and other automotive glass solutions. As a growing company, we provide a supportive work environment, career development opportunities, and a strong culture focused on excellence, teamwork, and customer satisfaction.