Procurement Admin Assistant

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jora Malaysia is seeking a procurement coordinator to source, evaluate, and negotiate with suppliers for goods and services. You will issue POs, track deliveries, and maintain accurate procurement records to support timely and cost-effective purchases.

The role requires 1–3 years in procurement or related fields, strong negotiation and communication skills, and the ability to manage multiple tasks while maintaining high accuracy and compliance with policies.

Qualifications

• Diploma or Degree in Business Administration, Supply Chain, Procurement, or related field.
• 1–3 years of experience in procurement, purchasing, or administrative role (fresh graduates may be considered).
• Good negotiation and communication skills.
• Strong attention to detail and accuracy in documentation.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Able to manage multiple tasks and work under pressure.
• Good organizational and time management skills.
• Able to liaise effectively with suppliers and internal departments.
• Basic understanding of procurement processes and inventory management.
• Team player with a positive working attitude.
• Able to work independently with minimal supervision.

Responsibilities

• Source, evaluate, and negotiate with suppliers for goods and services
• Issue purchase orders (PO) and ensure timely delivery of items
• Maintain accurate procurement records, invoices, and supplier contracts
• Compare prices, quality, and terms to ensure cost-effectiveness
• Monitor stock levels and coordinate with warehouse/store teams
• Liaise with suppliers on pricing, delivery schedules, and product issues
• Verify invoices and match with purchase orders for payment processing
• Ensure compliance with company procurement policies and procedures
• Assist in supplier performance evaluation and management
• Prepare procurement reports and documentation for management review
• Support administrative tasks related to procurement activities
• Handle urgent or ad-hoc purchasing requests from departments

Skills

Negotiation

Communication

Detail-oriented

Microsoft Office

multitasking

Organization

Liaise with suppliers

Procurement processes

Education

Diploma or Degree in Business Administration, Supply Chain, Procurement, or related field

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Source, evaluate, and negotiate with suppliers for goods and services
• Issue purchase orders (PO) and ensure timely delivery of items
• Maintain accurate procurement records, invoices, and supplier contracts
• Compare prices, quality, and terms to ensure cost-effectiveness
• Monitor stock levels and coordinate with warehouse/store teams
• Liaise with suppliers on pricing, delivery schedules, and product issues
• Verify invoices and match with purchase orders for payment processing
• Ensure compliance with company procurement policies and procedures
• Assist in supplier performance evaluation and management
• Prepare procurement reports and documentation for management review
• Support administrative tasks related to procurement activities
• Handle urgent or ad-hoc purchasing requests from departments

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Procurement, or related field
• 1–3 years of experience in procurement, purchasing, or administrative role (fresh graduates may be considered)
• Good negotiation and communication skills
• Strong attention to detail and accuracy in documentation
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Able to manage multiple tasks and work under pressure
• Good organizational and time management skills
• Able to liaise effectively with suppliers and internal departments
• Basic understanding of procurement processes and inventory management
• Team player with a positive working attitude
• Able to work independently with minimal supervision