Purchasing Assistant

Hong Seng Assembly Sdn Bhd; Butterworth; On-site; MYR 40,000 - 67,000; Full time

Job summary

Hong Seng Assembly Sdn Bhd in Butterworth, Penang, is seeking a Purchasing Assistant to support procurement activities, manage vendor relationships, and ensure timely delivery of goods.

You will prepare purchase orders, maintain records, and perform basic cost analyses, with a focus on accuracy, independence, and clear communication with suppliers.

Candidates should have SPM or Diploma in Purchasing/Business/Accounting and be proficient in MS Excel and Word.

Qualifications

• Candidate must possess at least SPM, Diploma / Certificate in Purchasing, Business Administration, Accounting, Supply Chain Management, or any related field.
• Preferably with working experience in purchasing, procurement, administration, or a related field.
• Able to prepare purchase orders, reports, records, and basic cost analysis.
• Good follow-up skills and able to coordinate with vendors to ensure timely delivery.
• Responsible, organised, detail-oriented, and able to work independently.
• Basic computer knowledge, especially Microsoft Excel, Word, and email.

Responsibilities

• Research and identify potential vendors or suppliers based on the Company's requirements.
• Prepare and issue Purchase Orders in accordance with approved purchase requests.
• Update, maintain, and properly file purchasing records and related documents.
• Prepare cost analysis and comparison reports to support purchasing decisions.
• Track orders and follow up with vendors to ensure timely delivery of goods or services.
• Prepare monthly purchasing reports for Management’s review.
• Prepare and maintain petty cash reports with proper supporting documents.
• Perform any other ad-hoc duties or tasks as assigned by the immediate superior or Management from time to time.

Skills

Vendor coordination

Cost analysis

Record keeping

Timely follow-up

Education

SPM

Diploma / Certificate in Purchasing

Business Administration

Supply Chain Management

Accounting

Tools

Microsoft Excel

Microsoft Word

Email

Job description

Research and identify potential vendors or suppliers based on the Company's requirements.

Prepare and issue Purchase Orders in accordance with approved purchase requests.

Update, maintain, and properly file purchasing records and related documents.

Prepare cost analysis and comparison reports to support purchasing decisions.

Track orders and follow up with vendors to ensure timely delivery of goods or services.

Prepare monthly purchasing reports for Management’s review.

Prepare and maintain petty cash reports with proper supporting documents.

Perform any other ad-hoc duties or tasks as assigned by the immediate superior or Management from time to time.

Job Requirements

Candidate must possess at least SPM, Diploma / Certificate in Purchasing, Business Administration, Accounting, Supply Chain Management, or any related field.

Preferably with working experience in purchasing, procurement, administration, or a related field.

Able to prepare purchase orders, reports, records, and basic cost analysis.

Good follow-up skills and able to coordinate with vendors to ensure timely delivery.

Responsible, organised, detail-oriented, and able to work independently.

Basic computer knowledge, especially Microsoft Excel, Word, and email.

We are continuously exploring and developing the commercial vehicle market with our tailor-made drive-away solutions. Being a niche player, we like to believe that we have something for every market sector with our extensive fleet of new and rebuilt as well as heavy construction machinery and spare parts.

We are continuously exploring and developing the commercial vehicle market with our tailor-made drive-away solutions. Being a niche player, we like to believe that we have something for every market sector with our extensive fleet of new and rebuilt as well as heavy construction machinery and spare parts.

What can I earn as a Purchasing Assistant