Purchasing Assistance Cum Admin

PROVEN PANEL SDN. BHD; Kajang; On-site; MYR 28,000 - 47,000; Full time

Job summary

PROVEN PANEL SDN. BHD is seeking a Purchasing Assistance Cum Admin to join our team on a full-time basis at Balakong, Selangor.

This role bridges purchasing operations with administrative support to assist our procurement team and broader business functions. You will help streamline purchasing processes, coordinate inventory, and ensure smooth administrative operations supporting manufacturing and logistics objectives.

Qualifications

• Minimum SP M/Certificate/Diploma in Business Administration, Purchasing, Supply Chain or related field.
• Fresh graduates are encouraged to apply.
• Experience in purchasing or manufacturing environment is advantageous.
• Good communication and negotiation skills.
• Able to communicate in English and Bahasa Malaysia; Mandarin is an advantage.

Responsibilities

• Assist the Purchasing Department with daily purchasing activities.
• Prepare Purchase Orders (PO), Purchase Requisitions (PR) and other purchasing documents.
• Source and compare quotations from suppliers.
• Follow up with suppliers re price, stock, and delivery schedules.
• Coordinate with suppliers to ensure on-time material delivery.
• Maintain and update supplier and purchasing records.
• Check purchase documents, invoices and delivery orders for accuracy.
• Liaise with Store, Production, Accounts and other departments re material requirements.
• Assist in monitoring stock levels and purchasing requirements.
• Perform other purchasing and administrative duties as assigned.

Skills

English & Bahasa Malaysia comms

Education

SPM/Certificate/Diploma in Business Administration / Purchasing / Supply Chain

Tools

Microsoft Excel

Job description

About the role

PROVEN PANEL SDN. BHD is seeking a Purchasing Assistance Cum Admin to join our team on a full-time basis at our Balakong, Selangor location. This is a key position that bridges purchasing operations with administrative support, providing essential assistance to our procurement team and wider business functions. You will play a vital role in streamlining purchasing processes, managing inventory coordination, and ensuring smooth administrative operations that support our manufacturing and logistics objectives. This position is integral to maintaining efficiency across our procurement department and supporting the seamless flow of goods and materials through our supply chain.

Key responsibilities

• Assist the Purchasing Department with daily purchasing activities.
• Prepare Purchase Orders (PO), Purchase Requisitions (PR) and other purchasing documents.
• Source and compare quotations from suppliers.
• Follow up with suppliers regarding price, stock availability and delivery schedules.
• Coordinate with suppliers to ensure materials are delivered on time.
• Maintain and update supplier and purchasing records.
• Check purchase documents, invoices and delivery orders for accuracy.
• Liaise with the Store, Production, Accounts and other departments regarding material requirements.
• Assist in monitoring stock levels and purchasing requirements.
• Perform other purchasing and administrative duties assigned by the superior.

What we're looking for

• Minimum SPM / Certificate / Diploma in Business Administration, Purchasing, Supply Chain or a related field.
• Fresh graduates are encouraged to apply.
• Previous experience in purchasing or a manufacturing environment will be an advantage.
• Good communication and negotiation skills.
• Good in Microsoft Office, especially Excel.
• Able to communicate in English and Bahasa Malaysia. Mandarin will be an advantage.
• Responsible, organized, detail-oriented and willing to learn.
• Able to work independently and as part of a team.

What we offer

At PROVEN PANEL SDN. BHD, we are committed to providing a supportive and rewarding work environment for our employees. We offer competitive remuneration packages, opportunities for professional development and career progression within a growing organisation, and a workplace culture that values teamwork, reliability, and continuous improvement. We provide a structured work schedule with clear responsibilities, fostering both individual accountability and collaborative success. Our team is dedicated to supporting employee wellbeing and ensuring that our staff feel valued and engaged in their roles.

About us

We began our operation as a switchboard manufacturer and supplier in the year 2014. Since then, we have been continuously striving for production innovation and excellence. This commitment has naturally led us to develop products distinguished by their quality that conforms to international standards and specifications.