Purchasing and Shipping Executive

Fabristeel (M) Sdn. Bhd.; Selangor; On-site; MYR 67,000 - 100,000; Full time

Job summary

Fabristeel (M) Sdn. Bhd. is seeking a detail‑driven Purchasing and Shipping Executive to manage end‑to‑end procurement and export shipping for commercial kitchen equipment.

You will process POs, prepare export documents, negotiate with suppliers and forwarders, and ensure ISO procedures and banking docs are compliant. The role requires 2–3 years in logistics, strong MS Office and ERP/MS 365 skills, and a collaborative approach with sales and project teams.

Qualifications

• Diploma in Engineering/Business Management or Logistics Management/Supply Chain related field
• Minimum 2 to 3 years of experience
• Proficient in MS Office and ERP/MS 365
• Good working knowledge of shipping incoterms and L/C negotiations

Responsibilities

• Liaise with Service team to provide monthly shipping schedules for export and coordinate with logistics to provide packing details to book vessel
• Prepare full set of export shipping documents promptly and accurately according to customer requirements
• Close follow up the ship date with suppliers and update vessel arrival date to departments and ERP system to ensure timely delivery/export to customers upon shipment arrival
• Source and evaluate forwarders to meet organization requirements in terms of service, reliability and cost competitiveness
• Resolve issues/complaints/discrepancies/claims on all Import and Export shipment matters
• Negotiate for the best price from costing's quotation for all confirmed sales orders (CSO)
• Process Material Requisition (MR) and Purchase Orders (PO)
• Ensure goods are purchased promptly upon CSO, monitoring the orders' readiness date/ship date and process Goods received note (GRN) upon arrival within dateline
• Verify import and export freight invoice against quotation to ensure billing is done correctly and perform freight adjustment to the ERP system to meet month end closing
• Maintain ISO procedures, documentation, record, report and filing

Skills

MS Office

ERP/MS 365

Shipping incoterms

L/C negotiation

Logistics coordination

Education

Diploma in Engineering/Business/Logistics

Tools

ERP/MS 365 system

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Purchasing and Shipping Executive manages end-to-end procurement and export shipping operations for commercial kitchen equipment. The role ensures timely purchase order processing, accurate shipment documentation, COO applications, L/C negotiations, and banking documentation compliance. The executive negotiates with suppliers and freight forwarders to secure competitive pricing and cost-effective logistics solutions, while ensuring compliance with ISO procedures and safety policies.

Key responsibilities

• Liaise with Service team to provide monthly shipping schedules for export and arrange/coordinate with logistics to provide packing details to book vessel
• Prepare full set of export shipping documents (including COO, Form D/Form E etc.) promptly and accurately according to customer requirements
• Close follow up the ship date with suppliers and update the vessel arrival date to respective departments (project and sales) and ERP system to ensure timely delivery/export to customers upon shipment arrival
• Source and evaluate forwarders to meet organization requirements in terms of service, reliability and cost competitiveness
• Resolve issues/complaints/discrepancies/claims on all Import and Export shipment matters
• Negotiate for the best price from costing's quotation for all confirmed sales orders (CSO)
• Process Material Requisition (MR) and Purchase Orders (PO)
• Ensure goods are purchased promptly upon CSO, monitoring the orders' readiness date/ship date and process Goods received note (GRN) upon arrival within dateline
• Verify import and export freight invoice against quotation to ensure billing is done correctly and perform freight adjustment to the ERP system to meet month end closing
• Maintain ISO procedures, documentation, record, report and filing

About you

• Diploma in Engineering/Business Management or Logistics Management/Supply Chain related field equivalent
• Minimum 2 to 3 years of experience
• Proficient in MS Office, ERP/MS 365 system
• Good working knowledge in shipping incoterms and experience in L/C negotiation