Purchasing and Shipping Executive

Agensi Pekerjaan The Supreme HR Advisory Sdn Bhd; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Our client, a commercial kitchen and foodservice equipment solutions company, is seeking a Purchasing and Shipping Executive in Kota Damansara. Working hours are 8.30am – 5.30pm, with responsibilities spanning procurement, export shipping, and documentation to ensure timely delivery to customers.

You will coordinate with logistics, prepare export documents, negotiate with suppliers and forwarders, and maintain ISO procedures and ERP records to support monthly closings and accuracy.

Qualifications

• Diploma in Engineering/Business Management or Logistics Management/Supply Chain related field equivalent.
• Minimum 2 to 3 years of experience.
• Proficient in MS Office, ERP/MS 365 system.
• Good working knowledge in shipping incoterms and experience in L/C negotiation.

Responsibilities

• Liaise with Service team to provide monthly shipping schedules for export and arrange/coordinate with logistics to provide packing details to book vessel.
• Prepare full set of export shipping documents (including COO, Form D/Form E etc.) promptly and accurately according to customer requirements.
• Close follow up the ship date with suppliers and update the vessel arrival date to respective departments and ERP system to ensure timely delivery/export to customers upon shipment arrival.
• Source and evaluate forwarders to meet organization requirements in terms of service, reliability and cost competitiveness.
• Resolve issues/complaints/discrepancies/claims on all Import and Export shipment matters.
• Negotiate for the best price from costing's quotation for all confirmed sales orders (CSO).
• Process Material Requisition (MR) and Purchase Orders (PO).
• Ensure goods are purchased promptly upon CSO, monitoring the orders' readiness date/ship date and process Goods received note (GRN) upon arrival within dateline.
• Verify import and export freight invoice against quotation to ensure billing is done correctly and perform freight adjustment to the ERP system to meet month end closing.
• Maintain ISO procedures, documentation, record, report and filing.

Education

Diploma in Engineering/Business Management or Logistics Management/Supply Chain related field equivalent

Tools

MS Office

ERP/MS 365

Job description

Company Overview:

Our client is a commercial kitchen and foodservice equipment solutions company specializing in the design, supply, installation, and servicing of complete professional kitchens. It serves hotels, resorts, restaurants, QSRs, and institutional F&B operators across Malaysia and the wider Asia-Pacific region.

Job Description:

Location: Kota Damansara
Working Hours: 8.30am – 5.30pm

Job Overview:

The Purchasing and Shipping Executive manages end-to-end procurement and export shipping operations for commercial kitchen equipment. The role ensures timely purchase order processing, accurate shipment documentation, COO applications, L/C negotiations, and banking documentation compliance. The executive negotiates with suppliers and freight forwarders to secure competitive pricing and cost-effective logistics solutions, while ensuring compliance with ISO procedures and safety policies.

Job Responsibilities:

• Liaise with Service team to provide monthly shipping schedules for export and arrange/coordinate with logistics to provide packing details to book vessel
• Prepare full set of export shipping documents (including COO, Form D/Form E etc.) promptly and accurately according to customer requirements
• Close follow up the ship date with suppliers and update the vessel arrival date to respective departments (project and sales) and ERP system to ensure timely delivery/export to customers upon shipment arrival
• Source and evaluate forwarders to meet organization requirements in terms of service, reliability and cost competitiveness
• Resolve issues/complaints/discrepancies/claims on all Import and Export shipment matters
• Negotiate for the best price from costing's quotation for all confirmed sales orders (CSO)
• Process Material Requisition (MR) and Purchase Orders (PO)
• Ensure goods are purchased promptly upon CSO, monitoring the orders' readiness date/ship date and process Goods received note (GRN) upon arrival within dateline
• Verify import and export freight invoice against quotation to ensure billing is done correctly and perform freight adjustment to the ERP system to meet month end closing
• Maintain ISO procedures, documentation, record, report and filing

Job Requirements:

• Diploma in Engineering/Business Management or Logistics Management/Supply Chain related field equivalent
• Minimum 2 to 3 years of experience
• Proficient in MS Office, ERP/MS 365 system
• Good working knowledge in shipping incoterms and experience in L/C negotiation