Operations Admin / Executive

T2W Sdn Bhd; Ulu Tiram; On-site; MYR 32,000 - 46,000; Full time

Job summary

T2W Sdn Bhd in Malaysia is seeking a diligent operations professional to manage import/export documentation, coordinate daily operations, and liaise with suppliers and logistics partners. The role covers inventory control, PO/DO processing, and ensuring timely delivery with FIFO procedures.

The ideal candidate has a diploma or higher in business/logistics, 1–3 years in similar roles, strong English and Bahasa Malaysia, and solid MS Office skills.

Qualifications

• Minimum SPM / Diploma or higher in Business Administration, Logistics, Supply Chain, Operations or related field.
• 1–3 years of experience in operations, logistics, purchasing, inventory or import/export administration.
• Experience with SST, customs, MAQIS or import/export documentation is a plus.

Responsibilities

• Handle and coordinate import/export documentation, including customs permits and MAQIS permits.
• Coordinate daily operations, inventory and receiving activities with FIFO to Singapore.
• Maintain records of pallet colours and quantities for accurate tracking.
• Prepare and manage Purchase Orders, SST exemption documents, invoices, DOs and supporting docs.
• Liaise with suppliers, logistics and internal teams to ensure timely delivery.
• Verify and reconcile PO, DO, PI and inventory records using AutoCount or similar systems.
• Maintain records for SST, customs, regulatory and operational docs.
• Coordinate local logistics including lorry deliveries and ad-hoc transport.
• Assist with regulatory compliance and audit documentation.

Skills

Communication

Time management

Team player

Education

Diploma in Business Administration or relevant

Tools

Microsoft Office

Job description

Learn from industry specialists. Grow your skills. Build your career.

You will have the opportunity to work closely with experienced specialists, gain end-to-end exposure to business operations, and develop practical knowledge across different areas of the business.

About the role

This role involves handling and coordinating import/export documentations, managing daily operations, inventory and receiving activities, and liaising with suppliers, logistics partners, customs agents and internal teams to ensure smooth and timely delivery.

Key responsibilities

• Handle and coordinate import/export documentations, including customs permits, K2 forms and MAQIS permits and any regulatory related documents
• Coordinate daily operations, inventory and receiving activities, ensuring goods and quantities are accurate and follow FIFO requirements to Singapore
• Maintain accurate records of pallet colours and quantities to ensure proper tracking and prevent discrepancies with suppliers, customers and landlords
• Prepare and manage Purchase Orders (PO), SST exemption documents, invoices, Delivery Orders (DO) and other supporting documents
• Liaise with suppliers, logistics partners, customs agents and internal teams to ensure smooth and timely delivery
• Verify and reconcile PO, DO, PI and inventory records using AutoCount or relevant systems
• Maintain proper records for SST, customs, regulatory and operational documentation
• Coordinate local logistics arrangements, including lorry deliveries, collections and ad-hoc transportation arrangements
• Assist with regulatory compliance, audit documentation and other operational matters when required

About you

• Minimum SPM / Diploma or higher qualification in Business Administration, Logistics, Supply Chain, Operations or a related field
• Preferably 1–3 years of experience in operations, logistics, purchasing, inventory or import/export administration
• Experience in SST, customs, MAQIS or import/export documentation is an advantage
• Good communication, interpersonal skills and time-management skills, with the ability to manage multiple tasks and meet deadlines
• Good command of English and Bahasa Malaysia, both written and spoken; ability to communicate in Chinese will be an added advantage
• Basic to good proficiency in Microsoft Office applications
• Able to work independently and as a team player, with ability to coordinate effectively with different departments
• Responsible, proactive, customer-oriented and willing to learn

Company Address: T2W SDN BHD (Lot 45, Jalan Kota Tinggi, PTD 109235, Batu 12, Ulu Tiram 81800, Johor Malaysia)
Working day: 5.5 days per week (1.5 hour rest time for Monday to Friday and a Saturday half-day)