Purchase Order Assistant - Executive

Kapr Advisory PLT; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

Jora Malaysia seeks an Order Coordinator to support the sales team by processing orders, arranging daily checks, and coordinating shipments and invoicing. You will ensure timely delivery and accurate payment status updates, liaise across offices, and contribute ideas to optimize the order process.

Fresh graduates are welcome; 1–2 years in procurement/order coordination is preferred. Proficiency in AutoCount and Excel is required to perform duties effectively.

Qualifications

• Certificate/ Diploma in Business Administration, Accounting or a related field.
• Minimum 1-2 years in procurement, or order coordination roles (equivalent work experience)
• Fresh graduate is encourage to apply.
• Proficiency in ERP systems (e.g., AutoCount software) and Microsoft Office Excel.
• Good attention to detail and organizational skills.
• Able to work independently and meet deadlines.

Responsibilities

• Proceed the customer order and provide the support to the sales team members.
• Arrange and check the customer order daily.
• Arrange the shipment and delivery for the internally and externally.
• Proceed the Sales Order, Delivery Order, prepare invoice and e-invoice.
• Check the customer payment status (T/T advance term) to proceed the customer order.
• Communicate well internally from Headquarter Office Singapore to Malaysia by replying to the email or call.
• Support the sales team members to check and reply to the delivery schedule.
• Provide suggestions and idea to improve the order process.
• Liaise with the customer’s forwarder to arrange the delivery.
• Provide prompt reply and accurate information to the customers.
• Any ad hoc task.

Skills

ERP systems

Microsoft Excel

Attention to detail

Organizational skills

Independent work

Education

Certificate/ Diploma in Business Administration

Accounting or related field

Tools

AutoCount

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Proceed the customer order and provide the support to the sales team members
• Arrange and check the customer order daily.
• Arrange the shipment and delivery for the internally and externally.
• Proceed the Sales Order, Delivery Order, prepare invoice and e-invoice.
• Check the customer payment status (T/T advance term) to proceed the customer order.
• Communicate well internally from Headquarter Office Singapore to Malaysia by replying to the email or call.
• Support the sales team members to check and reply to the delivery schedule.
• Provide suggestions and idea to improve the order process.
• Liaise with the customer’s forwarder to arrange the delivery.
• Provide prompt reply and accurate information to the customers.
• Any ad hoc task.

Requirements:

• Certificate/ Diploma in Business Administration, Accounting or a related field
• Minimum 1-2 years in procurement, or order coordination roles (equivalent work experience)
• Fresh graduate is encourage to apply.
• Proficiency in ERP systems (e.g., AutoCount software) and Microsoft Office Excel.
• Good attention to detail and organizational skills.
• Able to work independently and meet deadlines.