Purchase Executive

HOME PEANUT GARDEN FOOD INDUSTRIES SDN. BHD.; Nilai; On-site; MYR 50,000 - 80,000; Full time

Benefits offered by this job

Statutory benefits

Exposure to ISO/HACCP compliance

Job summary

HOME PEANUT GARDEN FOOD INDUSTRIES SDN. BHD. seeks a Purchase Executive to manage end-to-end procurement, import documentation, and compliance within a food industry setting.

The role collaborates with the Manager, QA, and Finance to ensure accuracy and regulatory adherence. Responsibilities include supplier sourcing, PO management, negotiations, import coordination and SST/MPOB submissions, with ISO/HACCP standards guiding every step.

Qualifications

• Minimum 2–3 years' experience in a purchasing or procurement role, preferably in manufacturing or food production.
• Basic understanding of import procedures and working with forwarding agents is an advantage — guidance will be provided.
• Proficiency in SQL or similar procurement/accounting software, and Microsoft Excel.
• Strong negotiation and communication skills with the ability to build effective relationships with suppliers and internal stakeholders.

Responsibilities

• Source and evaluate suppliers to secure quality materials at competitive prices, primarily with suppliers introduced by Management, and explore new opportunities.
• Prepare and issue purchase orders with clear specifications, quantities and delivery schedules.
• Negotiate terms and pricing with suppliers to secure best value.
• Coordinate with Warehouse and Production to understand material requirements and timelines.
• Monitor supplier performance, follow up on orders, and resolve delivery/quality issues promptly.
• Maintain procurement records, monthly purchase analysis and stock reports.
• Coordinate import shipments and liaise with forwarding agents on cargo declaration and clearance.
• Prepare import-related docs for customs clearance and delivery scheduling.
• Plan and arrange transportation for incoming deliveries.
• Submit SST filing on 15th of odd months and confirm with Finance for payment.
• Submit monthly MPOB reports by the 5th and manage annual MPOB license renewal.
• Ensure purchasing aligns with ISO and HACCP requirements with QA guidance.
• Match delivery orders and invoices, perform price verification and forward for Manager approval.
• Enter verified purchases into SQL system and hand over to Accounts for payment.

Skills

Negotiation

Communication

Supply chain management

Inventory control

Independent work

Tools

SQL

Microsoft Excel

Job description

We are seeking a Purchase Executive to join our procurement team at Home Peanut Garden Food Industries Sdn Bhd. This role covers the full purchasing cycle — from sourcing and supplier coordination to import documentation and compliance — with exposure to international procurement, food safety certification (ISO/HACCP/Halal), and regulatory submissions. You will work closely with our Manager, forwarding agents, QA team, and Finance department, who provide guidance and support on the more technical and compliance-related aspects of the role. This is a well-rounded opportunity for someone looking to build broad experience across purchasing, import trade, and compliance documentation.

Key responsibilities

Source and evaluate suppliers to secure quality materials at competitive prices, primarily working with supplier contacts introduced by Management, with some independent sourcing for new supplier opportunities

Prepare and issue purchase orders, ensuring specifications, quantities, and delivery schedules are clearly communicated

Negotiate terms and pricing with suppliers to secure the best value for the company

Coordinate with internal departments (Warehouse, Production) to understand material requirements and timelines

Monitor supplier performance, follow up on orders, and resolve delivery, quantity, or quality issues promptly

Maintain accurate procurement records, monthly purchase analysis, and stock reports

Coordinate import shipments and liaise with our appointed forwarding agent on cargo declaration and clearance processes

Prepare import-related documentation required for customs clearance and delivery scheduling

Plan and arrange transportation for incoming deliveries

Submit the company's SST filing via MySST on the 15th of every odd month (Jan/Mar/May/Jul/Sep/Nov), based on figures prepared and provided by the Finance department, and return confirmation to Finance for payment processing

Submit monthly Palm Oil reports to MPOB by the 5th of each month, as well as per-transaction submissions as required, and manage the annual MPOB license renewal

Ensure purchasing activities align with ISO and HACCP requirements, working with the QA team for guidance on food safety compliance standards

Match delivery orders and invoices received from the warehouse, perform preliminary price verification, and submit to the Manager for confirmation

Key in verified purchase transactions into the SQL system and hand over to the Accounts team for payment arrangement

What we're looking for

Minimum of 2-3 years' experience in a purchasing or procurement role, preferably within the manufacturing or food production industry

Basic understanding of import procedures and working with forwarding agents is an advantage — guidance will be provided

Proficiency in SQL or similar procurement/accounting software, and Microsoft Excel

Strong negotiation and communication skills with the ability to build effective relationships with suppliers and internal stakeholders

Excellent attention to detail and organisational skills to manage multiple purchase orders simultaneously

Knowledge of supply chain management and inventory control principles

A proactive approach to problem-solving with the ability to work independently and as part of a team

Comfortable working with regulatory deadlines and documentation (training provided for SST/MPOB submission processes)

Fluency in English and Malay (written and spoken); Mandarin is an advantage

Proactive, able to work independently and collaboratively across departments

Any relevant qualifications in procurement, supply chain management, or business administration are advantageous

What we offer

Statutory benefits in accordance with Malaysian employment regulations

Broad, hands-on exposure to purchasing, import trade, and regulatory compliance processes

Guidance and support from our Manager, QA team, and Finance department

Supportive and collaborative work environment

Opportunities for professional growth within the procurement function

About Us

Established in 1994 under the Companies Act 1965, Home Peanut Garden Food Industries Sdn Bhd is a leading Malaysian processor and distributor of premium foodstuffs, specialising in nuts. The company holds ISO 22000, HACCP, and GMP certifications, reflecting our strong commitment to food safety and quality. Our facility spans a total land area of 47,318 sq ft with a built-up area of 25,393 sq ft, and we generate an annual turnover of approximately USD 4 million.