ADMIN & COSTING PROCUREMENT ASSISTANT

METHODICAL ENGINEERING SDN. BHD.; Ipoh; On-site; MYR 42,000 - 62,000; Full time

Job summary

Methodical Engineering Sdn. Bhd. in Ipoh, Perak, is seeking an experienced Admin & Costing Procurement Assistant to support procurement operations, cost control, and general admin workflows.

The role combines administrative coordination with costing activities to help optimize costs and maintain orderly records. You will process procurement requests, prepare quotations, liaise with vendors, track costs, and contribute to budgeting and reporting.

Qualifications

• Proven experience in administrative support with a focus on procurement or costing functions.
• Strong proficiency in Microsoft Excel for data analysis and cost tracking.
• Excellent organisational and time management skills with the ability to handle multiple tasks.
• Meticulous attention to detail and accuracy in record-keeping and financial documentation.
• Effective written and verbal communication to liaise with internal teams and external partners.
• Knowledge of procurement processes, supplier management, and purchasing protocols.
• Familiarity with costing methodologies and budget management.
• Proficiency with procurement or inventory management software is advantageous.
• Ability to work independently while supporting a collaborative team.
• Problem-solving mindset with a proactive approach to process improvements.

Responsibilities

• Processing and managing procurement requests from various departments, ensuring all procedures comply with company policies and guidelines
• Preparing and maintaining accurate cost estimates and quotations from suppliers
• Coordinating with vendors and suppliers to obtain competitive pricing and delivery schedules
• Recording and analysing costing data to support budget management and financial planning
• Maintaining comprehensive procurement documentation and filing systems
• Assisting with invoice verification and payment processing
• Preparing procurement reports and presenting findings to management
• Scheduling meetings, managing calendars and coordinating administrative activities
• Providing general administrative support to ensure smooth day-to-day operations
• Liaising between internal departments and external suppliers to facilitate effective communication

Skills

Administrative support

Procurement

Costing

Excel

Data analysis

Cost tracking

Supplier management

Budgeting

Record-keeping

Communication

Tools

Excel

Procurement software

Job description

About the role

We are seeking an experienced Admin & Costing Procurement Assistant to join our team at Methodical Engineering Sdn. Bhd. This is a full-time position based in Ipoh, Perak, and represents a key opportunity to contribute to our administrative and procurement operations. In this role, you will play a vital part in supporting our company's efficiency by managing procurement processes, maintaining cost controls, and ensuring smooth administrative workflows. Your work will directly impact our operational effectiveness and financial management.

What you'll be doing

• Processing and managing procurement requests from various departments, ensuring all procedures comply with company policies and guidelines
• Preparing and maintaining accurate cost estimates and quotations from suppliers
• Coordinating with vendors and suppliers to obtain competitive pricing and delivery schedules
• Recording and analysing costing data to support budget management and financial planning
• Maintaining comprehensive procurement documentation and filing systems
• Assisting with invoice verification and payment processing
• Preparing procurement reports and presenting findings to management
• Scheduling meetings, managing calendars and coordinating administrative activities
• Providing general administrative support to ensure smooth day-to-day operations
• Liaising between internal departments and external suppliers to facilitate effective communication

What we're looking for

• Proven experience in administrative support, with a focus on procurement or costing functions
• Strong proficiency in Microsoft Office applications, particularly Excel for data analysis and cost tracking
• Excellent organisational and time management skills with the ability to handle multiple tasks simultaneously
• Meticulous attention to detail and accuracy in record-keeping and financial documentation
• Effective communication skills, both written and verbal, to liaise with internal teams and external partners
• Knowledge of procurement processes, supplier management, and purchasing protocols
• Familiarity with costing methodologies and budget management
• Proficiency with procurement or inventory management software is advantageous
• Ability to work independently whilst supporting a collaborative team environment
• Problem-solving mindset with a proactive approach to identifying process improvements

What we offer

At Methodical Engineering Sdn. Bhd., we value our employees and are committed to providing a supportive work environment. We offer competitive remuneration packages and opportunities for professional development and career advancement within our growing organisation. We provide a collaborative workplace culture where your contributions are recognised and appreciated. Additionally, we offer statutory benefits in accordance with Malaysian employment regulations and a workplace environment that fosters teamwork, innovation, and continuous improvement.

About us

Methodical Engineering Sdn. Bhd. is a dedicated engineering services company committed to delivering quality solutions and maintaining the highest standards of professionalism. Our team comprises skilled professionals who work collaboratively to support our clients' needs and drive operational excellence. We pride ourselves on our systematic approach, attention to detail, and commitment to continuous improvement. Based in Ipoh, Perak, we serve as a trusted partner for engineering and administrative services across the region.