Property Operations Admin

Private Advertiser; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a Property Operations Administrator to support a mall operations team that values accountability and digital systems.

You'll maintain records, manage licenses and permits, and assist with procurement and reporting within CMMS workflows. A 1-2 year background in property/mall administration and strong Excel skills are preferred, with part-time study options encouraged.

Qualifications

• Experience in property, mall or facilities administration.
• Comfort with digital systems and databases.
• Experience with CMMS platforms is a plus.

Responsibilities

• Maintain and update property operations records and documentation
• Track contracts, licences, permits and related administrative records
• Support document control, filing and version management
• Monitor renewal schedules and coordinate documentation follow-ups
• Update and maintain information within operational systems and databases
• Support work order tracking and administrative processes through a CMMS platform
• Coordinate with service providers, contractors and internal stakeholders on documentation and follow-up matters
• Prepare reports, correspondence and operational records as required
• Assist with procurement administration and quotation tracking
• Support the Property Operations team with day-to-day administrative activities

Skills

CMMS

MS Office

Excel

Attention to detail

Organisational skills

Multi-tasking

Tools

ServeDeck CMMS

MS Excel

Job description

Not all property operations environments are the same.

We're looking for an organised and proactive Property Operations Administrator to support a professional mall operations team that values accountability, continuous improvement and the effective use of digital systems.

If you're someone who takes ownership of your work, enjoys working in a structured environment, and wants to keep learning and growing, this could be the opportunity you're looking for.

What You'll Be Doing

Maintain and update property operations records and documentation

Track contracts, licences, permits and related administrative records

Support document control, filing and version management

Monitor renewal schedules and coordinate documentation follow-ups

Update and maintain information within operational systems and databases

Support work order tracking and administrative processes through a CMMS platform

Coordinate with service providers, contractors and internal stakeholders on documentation and follow-up matters

Prepare reports, correspondence and operational records as required

Assist with procurement administration and quotation tracking

Support the Property Operations team with day-to-day administrative activities

What We're Looking For

Around 1-2 years of experience in property administration, mall administration, building management administration, facilities administration or operations support

Candidates pursuing part-time tertiary studies are encouraged to apply

Experience maintaining operational records and documentation

Comfortable using digital systems and databases

Experience with a CMMS platform such as ServeDeck will be an added advantage

Proficient in Microsoft Office, particularly Excel

Good attention to detail and organisational skills

Strong follow-up discipline and ability to manage multiple tasks

You'll Fit In Well If You

Take ownership of your responsibilities

Follow through on commitments without constant supervision

Enjoy keeping records organised and up to date

Are comfortable working within structured processes and workflows

Prefer using systems as the source of truth rather than maintaining separate manual trackers

Have a positive attitude and willingness to learn

Why Consider This Opportunity?

Exposure to commercial property and mall operations

Opportunity to develop experience in property administration and operational systems

Hands-on exposure to CMMS-driven workflows

Stable role with opportunities to broaden your property management knowledge

Work alongside experienced property and operations professionals

Candidates with experience supporting mall operations, property management offices, building management teams or facilities management environments are particularly encouraged to apply.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? How many years' experience do you have as an Operations Administrator? Which of the following types of qualifications do you have? How many years of Property Operations Management experience do you have?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

What can I earn as an Operations Administrator