Sales Admin Executive (Property)

PTL Properties Sdn Bhd; Seberang Perai; On-site; MYR 39,000 - 61,000; Full time

Job summary

PTL Properties Sdn Bhd is seeking a Sales Admin / Sales Administration Executive to support property sales operations in Penang. You will manage bookings, documentation and collections while ensuring accurate records in MHUB and related systems.

The role requires data entry precision, Excel proficiency and ability to coordinate with finance and sales teams to meet deadlines. Weekend availability may be required for launches and events.

Qualifications

• Data entry and accurate maintenance of sales records.
• Coordinate with Finance for reservation collections and payment verifications.
• Ensure timely documentation for reservations, eSPA and sales processes.
• Track unit availability and booking status for accuracy.
• Maintain Booking Forms and eSPA documentation.

Responsibilities

• Perform data entry and maintain up-to-date sales records in MHUB and related portals.
• Coordinate with Finance on daily transactions including reservation collections and payment verification.
• Work with Sales Team to ensure timely documentation for reservations and eSPA processes.
• Monitor unit availability and booking status for accuracy and timeliness.
• Manage Booking Forms, Sales & Purchase Agreements (eSPA) and other sales docs.
• Follow up with purchasers, solicitors, bankers and internal/external teams on sales matters.
• Monitor progress billings and collections to ensure timely payments.
• Prepare the Weekend Closing Master List with complete booking and sales data.

Skills

Data entry

Excel / Google Sheets

Communication

Documentation

Education

Business Admin (Diploma/Degree)

Property Management

Marketing

Tools

MHUB

Master List

CRM platforms

Excel / Google Sheets

Job description

We are looking for a Sales Admin / Sales Administration Executive to support our property sales operations and ensure that bookings, documentation, collections and sales records are handled accurately and on time.

Key responsibilities

Perform data entry and maintain accurate, up-to-date sales records in MHUB, Master List and other related portals/systems.

Coordinate with the Finance Department on daily transactions, including reservation collections and verification of payment discrepancies.

Work closely with the Sales Team to ensure timely and complete documentation for reservations, eSPA and other sales-related processes.

Monitor and update unit availability and booking status to ensure records are accurate and updated promptly.

Manage and maintain Booking Forms, Sales & Purchase Agreements (eSPA) and other sales documentation.

Coordinate and follow up with purchasers, solicitors, bankers, internal Sales Team and external agencies on sales-related matters.

Follow up with purchasers on difference sums and other outstanding payments.

Monitor progressive billings and collections and follow up to ensure payments are received within the required timeline.

Prepare and maintain the Weekend Closing Master List, ensuring all booking and sales information is properly recorded.

Follow up on outstanding documents, pending cases and purchaser matters within the required timelines.

About you

Diploma or Degree in Business Administration, Property Management, Marketing or a related field.

Previous experience in sales administration, property development or real estate is an advantage.

Fresh graduates with good organisational and communication skills are also encouraged to apply.

Comfortable working with Excel / Google Sheets and online systems or CRM platforms.

Detail-oriented and able to handle multiple cases and deadlines simultaneously.

Good communication and follow-up skills when dealing with customers, bankers, solicitors and sales personnel.

Responsible, organised and able to work independently as well as part of a team.

Able to work on selected weekends when required for launches, sales events or closing activities.

PTL Properties is a Penang-based property developer focused on delivering well-designed, practical and affordable homes for Malaysian families.

Our developments emphasize functionality, livability and long-term value, creating communities that support comfortable everyday living.

Past and current developments include Woodsland Park, Sena Mas, Ari Altitude, Ari Mellizo and The Rimbun with new residential projects continuously planned to meet the growing demand for quality housing in Penang.

PTL Properties is a Penang-based property developer focused on delivering well-designed, practical and affordable homes for Malaysian families.

Our developments emphasize functionality, livability and long-term value, creating communities that support comfortable everyday living.

Past and current developments include Woodsland Park, Sena Mas, Ari Altitude, Ari Mellizo and The Rimbun with new residential projects continuously planned to meet the growing demand for quality housing in Penang.

PTL Properties is a Penang-based property developer focused on delivering well-designed, practical and affordable homes for Malaysian families.

Our developments emphasize functionality, livability and long-term value, creating communities that support comfortable everyday living.

Past and current developments include Woodsland Park, Sena Mas, Ari Altitude, Ari Mellizo and The Rimbun with new residential projects continuously planned to meet the growing demand for quality housing in Penang.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Sales Administration Executive?
• Which of the following types of qualifications do you have?
• How many years of Property Sales Administration experience do you have?