Executive, Admin

GuocoLand; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

GuocoLand is seeking an Admin Executive to support day-to-day administration for DC Mall's operations team in Malaysia. Ideal for candidates with 1–2 years in admin or facilities roles, comfortable with digital systems and maintaining accurate records, and willing to learn.

Exposure to CMMS/ServeDeck and property management workflows is a plus; you’ll help with records, filings, and coordination within a structured environment.

Qualifications

• Diploma in Business Administration or related discipline preferred.
• Around 1–2 years of administration/ops support experience.
• Experience with CMMS/ServeDeck is advantageous.
• Strong organisational skills and attention to detail.

Responsibilities

• Maintain and update operational records, documents, and databases.
• Track contracts, licences, permits, and supporting documentation.
• Assist with filing, version control, and record management.
• Monitor expiry dates; assist with renewals and documentation.
• Update information in CMMS and other systems.
• Coordinate with vendors, contractors, and internal stakeholders.
• Assist with reports and operational documentation.
• Support procurement and quotation administration when needed.
• Provide general admin support to Mall Operations team.

Skills

Organisational skills

Attention to detail

Multi-tasking

Willingness to learn

Accountability

Digital systems experience

Education

Diploma in Business Administration

Tools

CMMS/ServeDeck

Property management system

Facilities management system

Job description

Looking for a stable role where you can build your career in property and mall management?

We're looking for an organised and dependable Admin Executive to support the day-to-day administration of DC Mall's operations team.

This role is suitable for candidates with around 1-2 years of experience who enjoy keeping information organised, following up on actions, maintaining accurate records, and working with digital systems.

If you're proactive, accountable, and willing to learn, we'd like to hear from you.

Property Administration | Operations Support | ServeDeck/CMMS Exposure

What You'll Be Doing

• Maintain and update operational records, documents, and databases
• Keep track of contracts, licences, permits, and supporting documentation
• Support document filing, version control, and record management
• Monitor expiry dates and assist with follow-ups on renewals and outstanding documentation
• Update and maintain information within our Computerised Maintenance Management System and other operational systems
• Follow up with vendors, contractors, and internal stakeholders to ensure records remain current and complete
• Assist with reports, correspondence, and operational documentation
• Support procurement and quotation administration when required
• Provide general administrative support to the Mall Operations team

What We're Looking For

• Diploma in Business Administration or a related discipline preferred
• Candidates pursuing part-time studies are encouraged to apply
• Around 1-2 years of experience in administration, operations support, property administration, or facilities administration
• Comfortable working with digital systems and maintaining accurate data
• Experience using a CMMS (Computerised Maintenance Management System), property management system, facilities management system, or ServeDeck will be an added advantage
• Good organisational skills and attention to detail
• Able to follow through on tasks and manage multiple priorities
• Positive attitude, willingness to learn, and a strong sense of accountability

You'll Be a Great Fit If You...

• Take ownership of your work and follow through on commitments
• Enjoy keeping records accurate, organised, and up to date
• Are comfortable learning and using digital systems
• Prefer working within structured processes and workflows
• Believe information should be maintained and tracked within systems, not personal trackers
• Want to develop your career in the property and mall management industry

Why Join Us?

• Gain exposure to shopping mall and property management operations
• Learn about facilities administration, operational workflows, and digital systems
• Work in a stable and structured environment
• Build valuable experience that supports future growth within the property industry