Mall Property Operations Administrator (CMMS & Records)

Private Advertiser; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a Property Operations Administrator to support a mall operations team that values accountability and digital systems.

You'll maintain records, manage licenses and permits, and assist with procurement and reporting within CMMS workflows. A 1-2 year background in property/mall administration and strong Excel skills are preferred, with part-time study options encouraged.

Qualifications

• Experience in property, mall or facilities administration.
• Comfort with digital systems and databases.
• Experience with CMMS platforms is a plus.

Responsibilities

• Maintain and update property operations records and documentation
• Track contracts, licences, permits and related administrative records
• Support document control, filing and version management
• Monitor renewal schedules and coordinate documentation follow-ups
• Update and maintain information within operational systems and databases
• Support work order tracking and administrative processes through a CMMS platform
• Coordinate with service providers, contractors and internal stakeholders on documentation and follow-up matters
• Prepare reports, correspondence and operational records as required
• Assist with procurement administration and quotation tracking
• Support the Property Operations team with day-to-day administrative activities

Skills

CMMS

MS Office

Excel

Attention to detail

Organisational skills

Multi-tasking

Tools

ServeDeck CMMS

MS Excel

Job description

Private Advertiser in Malaysia is seeking a Property Operations Administrator to support a mall operations team that values accountability and digital systems.

You'll maintain records, manage licenses and permits, and assist with procurement and reporting within CMMS workflows. A 1-2 year background in property/mall administration and strong Excel skills are preferred, with part-time study options encouraged.