PROPERTY ASSISTANT

TAYLOR HOBBS; Kepayan; On-site; MYR 28,000 - 50,000; Full time

Job summary

TAYLOR HOBBS is seeking an administrative professional to assist in daily site operations at the MC site in Kota Kinabalu region. The role covers clerical duties, document handling, and coordinating with head office for payments and reports.

Responsibilities include taking photos of repairs, obtaining quotations, managing communications, and preparing financial records and payroll for workers. Local travel to nearby sites may be required.

Responsibilities

• Typing all outgoing letters and documents.
• Dispatch all outgoing letters and documents to head office/other site developer's office.
• Filing of relevant letters and documents.
• Typing memos and letters to general workers.
• Take photographs of repair work as necessary.
• Seek and obtain quotations from contractors and suppliers.
• Arrange for monthly water meter readings.
• Answer incoming calls.
• Resolve complaints from residents/owners.
• Prepare weekly and monthly management reports.
• Receive payments from residents/owners/tenants and issue receipts.
• Enter receipt data into the computer.
• Prepare and issue monthly billings and statements.
• Follow up on outstanding payments with calls and letters.
• Prepare daily collection reports and submit payments to head office/developer.
• Prepare payment vouchers/cheques for contractors and suppliers.
• Manage petty cash & payroll for workers.

Job description

To assist in managing and administering the daily operation of the MC site.

To execute and carry out all office administrative and accounting work of the MC site.

To monitor and implement the general cleanliness and good repair and maintenance of the property site, common area, premises, and other facilities and utilities.

To receive, handle, and resolve all complaints from residents or owners.

To supervise and monitor the work of the general workers.

ADMINISTRATIVE FUNCTIONS

Typing all outgoing letters and documents.

Dispatch all outgoing letters and documents required to the head office/other site developer's office.

Filing of relevant letters and documents.

Typing all memos and letters to the general workers.

To take photographs as and when necessary of repair work to be carried out.

To seek and obtain quotations from the contractors for various works and services to be carried out and from suppliers for the supply of goods and services.

To arrange for monthly water meter readings to be taken.

To answer all incoming telephone calls.

To resolve complaints forwarded by residents/owners.

To prepare weekly reports and monthly management reports.

ACCOUNTING WORKS

To receive payments made by residents/owners/tenants and issue official receipts.

To enter all receipt data into the computer.

To prepare and issue monthly billings.

To prepare and issue monthly statements of accounts.

To follow up with telephone calls and reminder letters on payment of outstanding accounts.

To prepare the daily collection report and submit all cash and cheque payments received to the head office and or developers.

To prepare payment vouchers and/or cheques for all payments to contractors, suppliers, etc, to be submitted to the developer.

To manage the petty cash float and prepare petty cash reimbursement to the developer.

To prepare payroll for all general workers to be submitted to the head office.

While we encourage applications from those residing in areas near Kota Kinabalu (KK), Jalan Sulaiman, Lokawi, and Telipok, we are open to considering candidates willing and able to travel to theselocations.