Property Administration Officer

Sri Melinger Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Sri Melinger Sdn Bhd in Kuala Lumpur seeks a Property Administration Officer to support our growing property portfolio. The role involves maintaining records, coordinating with tenants, processing tenancy docs, and ensuring accurate rent collections and reporting.

Candidates with a high school diploma and foundational experience in property administration are invited; training is provided. You should be organized, proficient in MS Office, and able to handle multiple tasks with professional

Qualifications

• High school diploma; a qualification in business administration or real estate is advantageous.
• 2+ years in property administration or related role preferred; training provided.
• Strong organization, time management and communication skills.

Responsibilities

• Maintain accurate property records including tenant information, tenancy agreements and rent collections.
• Coordinate with tenants on inquiries, maintenance, and tenancy matters.
• Prepare tenancy documentation, renewals and related paperwork.
• Monitor tenancy compliance and enforce terms with all parties.
• Liaise with tenants, JMB/MC and service providers to resolve issues.
• Manage rent collection administration and payment records.
• Prepare property reports and maintain filing systems.
• Schedule property inspections and maintenance activities.
• Prepare replies to correspondence related to previously sold properties.

Skills

MS Office

Organizational skills

Communication skills

Customer service

Time management

Problem solving

Teamwork

Education

High school diploma

Diploma in Business Administration

Real estate qualification

Tools

Microsoft Office

Job description

We are seeking a Property Administration Officer to join our established property development team in Kuala Lumpur which is restructuring enhance our operations. This is a full-time position based in Menjalara (near Kepong), Kuala Lumpur. As Property Administration Officer, you will play a crucial role in ensuring the smooth and efficient operation of the property administration functions. You responsibilities will include managing administrative tasks including dealing with correspondence pertaining to properties previously sold, maintaining property records including rental collections, coordinating with tenants and stakeholders, and supporting the overall management of our property portfolio including the maintenance of our property assets. This position is integral to maintaining our high standards of service and operational excellence.

Candidates who are new to the work force or do not have any relevant experience can be considered for the Administration & General Officer post which is a starting position which deals more on the property related correspondence and general administration of the office.

Key responsibilities

• Maintain accurate and up-to-date property records, including tenant information, tenancy agreements, rental collections, SST and documentation
• Coordinate with tenants regarding enquiries, maintenance requests, and tenancy-related matters
• Prepare and process tenancy documentation, renewal notices, and other property-related paperwork
• Monitor tenancy compliance and ensure adherence to terms and conditions by all parties
• Liaise with tenants, MC/JMB and service providers to resolve property-related issues
• Manage rent collection administration and maintain payment records
• Prepare property reports and maintain comprehensive filing systems
• Schedule and coordinate property inspections and maintenance activities
• Prepare replies to correspondence/conveyancing pertaining to properties previously sold eg subsale, refinancing requests
• Attendance and inspections with the tenant for handing over of vacant possession or taking over of vacant possession of the rental properties

What we're looking for

High school diploma or equivalent; a qualification in business administration, real estate, or related field is advantageous

2 years of experience in property administration, real estate support, or similar administrative role is preferred but not compulsory as training can be provided

Strong organisational and time management skills with attention to detail

Proficiency in Microsoft Office or equivalent applications

Good written and verbal communication skills

Ability to manage multiple tasks simultaneously and meet deadlines

Professional and good customer service orientation

Knowledge of property management procedures and practices is advantageous

Ability to work independently and as part of a team

Problem-solving skills and the ability to handle difficult situations professionally

What we offer

We offer an opportunity for candidates who can work independently and are interested in this field of work to advance their knowledge and skills and progress to more senior levels. We provide competitive remuneration packages and opportunities for professional growth within the property sector. Our small team environment fosters collaboration and innovation, providing you with the platform to develop your skills and advance your career. We encourage a supportive workplace culture where your contributions are recognised and rewarded. training will be provided on the relevant aspects in the property field.

About us

We are an established niche property development group operating in Kuala Lumpur, Malaysia, with a strong commitment to excellence in property development and tenancy matters. We pride ourselves on delivering exceptional service and maintaining the high standards of professionalism and integrity. Our team is dedicated to providing innovative solutions and reliable support across our property portfolio. We are an employer of choice and are looking to enhance our operations further.