Tenancy Admin Executive

Bandar Utama City Sdn Bhd (HQ); Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

Bandar Utama City Sdn Bhd (HQ) is seeking an Administration Executive to support property management, leasing documentation, and general admin duties. You will handle lease data, invoices, receipts and coordinate with credit control for arrears.

The role requires strong communication in English and Bahasa Malaysia and a detail-oriented, organized approach. Candidates with 1–3+ years of experience or fresh graduates in Accounting/Business/Admin or Real Estate are welcome.

Qualifications

• Certification, Diploma or Bachelor's Degree in Accounting, Business Administration, Real Estate / Property Management, or a related field.
• 1-3+ years of work experience or fresh graduate
• Strong communication skills with a good command of written and spoken English and Bahasa Malaysia.
• Detail-oriented, organized and able to multi-task.
• Familiar with issuing invoice, receipt and handling ledger is a plus.

Responsibilities

• Update and manage the property management system to maintain accurate lease information and tenant contact details.
• Assist leasing & sales departments in preparing, dispatching and filing LOO/TA/RA/Cover Letter documentation.
• Support with general admin duties including filing, stamping of lease documents, data entry, follow up on sales data from tenants, and reporting.
• Manage leasing and renewals of signage, advertising and promotional spaces including payment collection, refunds, monitoring tenancy expiry dates etc.
• Assist with ad-hoc tasks as required.
• Monitor and manage accounts receivables by issuing receipts, managing deposits and other charges in the property management system
• Support arrears follow-up by issuing payment reminders and coordinating with the credit control team.
• Monitor the validity of licenses, permits, and other regulatory requirements and coordinate renewal applications and submissions to relevant authorities.

Skills

Communication skills

Bilingual English/Bahasa Malaysia

Detail-oriented

Multi-tasking

Education

Diploma or Bachelor's Degree in Accounting/Business Admin/Real Estate

Job description

Update and manage the property management system to maintain accurate lease information and tenant contact details

Assist leasing & sales departments in preparing, dispatching and filing LOO/TA/RA/Cover Letter documentation

Support with general admin duties including filing, stamping of lease documents, data entry, follow up on sales data from tenants, and reporting.

Manage leasing and renewals of signage, advertising and promotional spaces including payment collection, refunds, monitoring tenancy expiry dates etc.

Assist with ad-hoc tasks as required.

Credit Control

Monitor and manage accounts receivables by issuing receipts, managing deposits and other charges in the property management system

Support arrears follow‑up by issuing payment reminders and coordinating with the credit control team.

License & Regulatory Compliance

Monitor the validity of licenses, permits, and other regulatory requirements and coordinate renewal applications and submissions to relevant authorities

Job Requirements

Certification, Diploma or Bachelor's Degree in Accounting, Business Administration, Real Estate / Property Management, or a related field.

1-3+ years of work experience or fresh graduate

Strong communication skills with a good command of written and spoken English and Bahasa Malaysia.

Detail-oriented, organized and able to multi-task.

Familiar with issuing invoice, receipt and handling ledger is a plus.

Commercial & Industrial Property Management 51-100 employees

We are a diversified Group with businesses in real estate and property development, hotel operation and management, oil palm plantations, leasing and management of commercial and residential properties, and general insurance agency. In line with our development expansion programme, we extend our invitation to those who are enthusiastic, self-motivated and progressive to be part of our organisation and to develop a rewarding and satisfying career with us.

We are a diversified Group with businesses in real estate and property development, hotel operation and management, oil palm plantations, leasing and management of commercial and residential properties, and general insurance agency. In line with our development expansion programme, we extend our invitation to those who are enthusiastic, self-motivated and progressive to be part of our organisation and to develop a rewarding and satisfying career with us.

What can I earn as an Administration Executive