Property Admin Executive | Fresh Graduates Welcome

Mccollum Property Management Sdn Bhd; Petaling Jaya; On-site; MYR 28,000 - 42,000; Full time

Job summary

McCollum Property Management Sdn Bhd is seeking a Building Admin / Admin Executive, open to fresh graduates, to support daily administration and front-office tasks for our property management operations in Malaysia.

You will handle complaints, billing and collections, prepare reports, assist the Building Manager, maintain filing and stock control, and coordinate meetings with service providers, ensuring timely, accurate delivery under SOPs.

Qualifications

• Diploma in Property Management or related discipline is required.
• At least 2 years relevant experience in property development or customer service preferred.
• Fresh graduates welcome with up to 1 year experience.
• Pleasant personality with excellent interpersonal and communication skills.

Responsibilities

• Record complaints and ensure proper follow-up.
• Billing and collections per SOP with defaulter list and reminders.
• Prepare and file documents; issue letters and memos promptly.
• Provide customer service to residents or owners within SOP timelines.
• Attend to administration and front office accounts.
• Maintain stock control for stationery, petty cash, tools, access cards, etc.
• Attend to phone calls, vetting letters, notices and memos for the building manager.
• Prepare monthly management reports for the JMB.
• Assist Building Manager to monitor financial performance.
• Arrange appointments for Building Manager to meet with service providers or residents.
• Ensure deposit refunds processed and documented on time.
• Assist in any necessary technical tasks and ad-hoc duties.

Skills

Customer service

Interpersonal skills

Communication skills

Attention to detail

Education

Diploma in Property Management

Job description

McCollum Property Management Sdn Bhd is seeking a Building Admin / Admin Executive, open to fresh graduates, to support daily administration and front-office tasks for our property management operations in Malaysia.

You will handle complaints, billing and collections, prepare reports, assist the Building Manager, maintain filing and stock control, and coordinate meetings with service providers, ensuring timely, accurate delivery under SOPs.