Admin Assistant (Property Management)

FJ PROPERTY MANAGEMENT (M) SDN. BHD.; Shah Alam; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

On-the-job training

Annual leave and medical leave

Professional working environment

Job summary

FJ Property Management (M) Sdn. Bhd. is seeking a responsible Admin Assistant to support day-to-day administrative and property management operations for the assigned property.

You will handle documentation, maintain property records, assist residents/tenants, coordinate with contractors, prepare notices and reports, and provide support to the Property Management team. Fresh graduates are encouraged to apply; strong Bahasa Malaysia and English and MS Word/Excel skills are required.

Qualifications

• Diploma or equivalent in business/admin fields.
• 1–2 years of relevant admin experience preferred.
• Experience in property/building management is a plus.
• Fresh graduates are encouraged to apply.
• Good communication and interpersonal skills.
• Proficient in Bahasa Malaysia and English.
• Proficient in Microsoft Word and Excel.
• Able to work independently and as part of a team.

Responsibilities

• Perform daily administrative and clerical duties for the assigned property.
• Maintain and update property management records, files and databases.
• Handle documentation relating to residents, tenants, contractors and service providers.
• Assist in preparing letters, notices, memos, reports and other property management documents.
• Attend to residents' / tenants' enquiries and complaints and refer matters to the relevant personnel when required.
• Coordinate with contractors and service providers regarding appointments, work schedules and required documentation.

Skills

Microsoft Office

Organisational skills

Communication skills

Multitasking

Education

Diploma in Business Administration

Office Management

Property Management

Tools

MS Word

MS Excel

Job description

FJ Property Management (M) Sdn. Bhd. is seeking a responsible, organised and detail-oriented Admin Assistant to support the day-to-day administrative and property management operations of the assigned property. The successful candidate will be responsible for handling administrative documentation, maintaining property records, assisting with resident / tenant enquiries, coordinating with contractors and service providers, and providing administrative support to the Property Management team.

Key responsibilities

Perform daily administrative and clerical duties for the assigned property.

Maintain and update property management records, files and databases.

Handle documentation relating to residents, tenants, contractors and service providers.

Assist in preparing letters, notices, memos, reports and other property management documents.

Attend to residents' / tenants' enquiries and complaints and refer matters to the relevant personnel when required.

Assist with the registration and updating of resident / tenant information.

Coordinate and maintain records of work orders, maintenance requests and complaints.

Assist the Property Management team in monitoring maintenance and rectification works.

Coordinate with contractors and service providers regarding appointments, work schedules and required documentation.

Assist in preparing quotations, purchase requests, invoices and supporting documents.

About you

Minimum Diploma in Business Administration, Office Management, Property Management or a related field.

Minimum 1–2 years of relevant administrative experience is preferred.

Experience in property management, building management, facilities management or customer service will be an added advantage.

Fresh graduates are encouraged to apply.

Good communication and interpersonal skills.

Good organisational and time management skills.

Detail-oriented with good documentation and filing skills.

Able to communicate effectively in Bahasa Malaysia and English.

Computer literate and proficient in Microsoft Office applications, especially Microsoft Word and Excel.

Able to work independently and as part of a team.

Statutory benefits

Annual leave and medical leave

On-the-job training

Exposure to property and building management operations

Professional and supportive working environment