Property Admin Executive

Jobify Malaysia; Dengkil; Remote; MYR 28,000 - 44,000; Full time

Job summary

Jobify Malaysia is seeking an organized Administrative Assistant to support the Building Manager in daily property operations. You will manage documentation, filing, and mailing of billing statements, and ensure accurate record-keeping of service charges and vendor interactions.

The role requires clear communication in English and Bahasa Malaysia, plus at least one year of related experience. You will handle PO/PR processes, coordinate with vendors, and assist in weekly and monthly reporting to

Qualifications

• Professional Certificate or Diploma in Property Management or equivalent such as Business Studies/ Administration/ Management.
• At least 1 year of related work experience.
• Executive specialization in Administration/ Clerical preferred.
• Good command of written and spoken English and Bahasa Malaysia.
• Possess good interpersonal and communication skills.
• 1 Contract of Service position is available.

Responsibilities

• Provide efficient administrative support to the Building Manager/Building Executive.
• Manage Purchase Order System, charges, sinking fund, utilities and other billings.
• Provide support including documentation related to account of Service Charges and Sinking Fund.
• Maintain customer database, resident card issuance, proper filing, and mailing billings/ AGM documents.

Skills

Good communication

Interpersonal skills

English proficiency

Bahasa Malaysia proficiency

Education

Professional Certificate or Diploma in Property Management

Business Studies/ Administration/ Management diploma equivalence

Job description

Job Description :

• To provide efficient and organized administrative support to the Building Manager/ Building Executive on the day-to-day operation of the property and setting reminder to all team members and vendors of the duties and responsibilities to be carried out on routine inspection.


• Responsible for the general administration and recording of the management office, in relation to Purchase Order System, charges, sinking fund, utilities and other billings.


• To provide necessary support including documentation related to account of Service Charges and Sinking Fund


• Maintaining customer database, resident card issuance, proper filing, assisting in mailing billings/ statement and AGM documents, and fostering good rapport with owner/ residents.


• Maintain good rapport with owner/residents/other stakeholder of the property via effective communication such as notices and official correspondance.


• To attend and distribute service request and ensure update upon completion/closure of the request.


• To monitor all services and maintenance contracts to be reviewed prior to due dates.


• To maintain and filling the proper written records as evidence for any incident and action taken or to be taken.


• To liaise with registered vendors and to source quotation for goods and services.


• To record the Purchase Requisition (PR), Purchase Order (PO) for goods and services to be purchased.


• To monitor the approval from the system and subsequently coordinating with the appointed vendors/suppliers for the goods/services delivery.


• To compile necessary reporting information for prompt submission of the weekly and monthly reports, schedule, task list, presentation, etc.


• To perform any ad hoc task or assignments as directed by the Superior or Management.

Job Requirements:

• Candidate should possess a Professional Certificate, or Diploma in Property Management or equivalent such as Business Studies/ Administration/ Management


• At least 1 years of working experience in related working experiences.


• Preferably Executive specializing in Administration/ Clerical or equivalent.


• Good command of written and spoken English and Bahasa Malaysia.


• Possess good interpersonal and communication skills


• 1 Contract of Serviceposition is available.