Project Site Coordinator (Energy Project)

TimesConsult; Pasir Gudang; On-site; MYR 60,000 - 90,000; Full time

Job summary

TimesConsult is seeking a Project Site Coordinator for Energy Projects in Malaysia. The role focuses on preparing and maintaining project progress reports, presentations, records and documentation, attending meetings, and preparing minutes with action-item follow-ups.

You will handle site onboarding, maintain records of personnel and timesheets, support daily site administration and reporting, and coordinate site logistics such as deliveries, transport, accommodation and travel.

Qualifications

• Experience in project coordination, site administration, document control, or logistics coordination.
• Strong organizational and administrative skills.
• Proficient in Microsoft Office.
• Good command of English.
• Ability to manage multiple tasks in a structured manner.

Responsibilities

• Prepare and maintain project progress reports, presentations, records, and documentation.
• Attend meetings, prepare minutes, and follow up on action items.
• Coordinate site onboarding and maintain records of site personnel, timesheets, and working hours.
• Maintain databases, filing systems, and project/site records.
• Support daily site administration and reporting requirements.
• Coordinate site logistics, including deliveries, parcels, transportation, accommodation, and travel arrangements.
• Assist with site office, facilities, office supplies, and visitor PPE.
• Liaise with local suppliers and contractors when required.
• Support continuous improvement of administrative processes and site operations.
• Provide general administrative support to the Site Manager and project team.

Skills

Microsoft Office

Coordination

Administration

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Project Site Coordinator (Energy Project)

Prepare and maintain project progress reports, presentations, records, and documentation.

Attend meetings, prepare minutes, and follow up on action items.

Coordinate site onboarding and maintain records of site personnel, timesheets, and working hours.

Maintain databases, filing systems, and project/site records.

Support daily site administration and reporting requirements.

Coordinate site logistics, including deliveries, parcels, transportation, accommodation, and travel arrangements.

Assist with site office, facilities, office supplies, and visitor PPE.

Liaise with local suppliers and contractors when required.

Support continuous improvement of administrative processes and site operations.

Provide general administrative support to the Site Manager and project team.

Key Responsibilities

• Prepare and maintain project progress reports, presentations, records, and documentation.
• Attend meetings, prepare minutes, and follow up on action items.
• Coordinate site onboarding and maintain records of site personnel, timesheets, and working hours.
• Maintain databases, filing systems, and project/site records.
• Support daily site administration and reporting requirements.
• Coordinate site logistics, including deliveries, parcels, transportation, accommodation, and travel arrangements.
• Assist with site office, facilities, office supplies, and visitor PPE.
• Liaise with local suppliers and contractors when required.
• Support continuous improvement of administrative processes and site operations.
• Provide general administrative support to the Site Manager and project team.

Requirements

• Relevant experience in project coordination, site administration, document control, logistics coordination, or similar roles.
• Good organizational and administrative skills.
• Good communication and coordination skills.Proficient in Microsoft Office.
• Good command of English.
• Able to manage multiple tasks and work in a structured manner.