Project Sales Admin (Mandarin Speaker)

GREE AIR CONDITIONER (M) SDN. BHD.; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

GREE AIR CONDITIONER (M) SDN. BHD. in Kuala Lumpur is seeking a Project Sales Admin (Mandarin Speaker) to support our sales operations and coordinate projects end-to-end.

You will liaise with clients in Mandarin, prepare quotes and contracts, manage orders through delivery and invoicing, and collaborate with operations, logistics and finance to keep projects on track.

Fluent Mandarin and good English are essential, along with strong organizational skills and experience in sales administration.

Qualifications

• Mandarin fluency and strong English communication are essential.
• Proven experience in sales administration or client administration preferred.
• Excellent organisational and time management skills with ability to manage multiple projects.

Responsibilities

• Provide administrative support to the sales team, including scheduling and documentation management.
• Coordinate project timelines and milestones, ensuring deadlines are met.
• Prepare and maintain quotations, proposals and contracts accurately.

Skills

Mandarin fluency

English communication

Organizational skills

Time management

Customer-focused

Education

High school diploma

Tools

CRM software

MS Office

Job description

About us

GREE AIR CONDITIONER (M) SDN. BHD. is a leading provider of innovative air conditioning solutions in Malaysia. We are committed to delivering high-quality products and exceptional customer service to our clients across residential, commercial, and industrial sectors. With a strong reputation for excellence and reliability, we continue to expand our market presence and build lasting relationships with our customers and partners.

About the role

We are seeking a Project Sales Admin (Mandarin Speaker) to join our dynamic sales administration team in Kuala Lumpur. This is a full-time position that plays a crucial role in supporting our sales operations and ensuring seamless project coordination. You will serve as a vital link between our sales team, clients, and internal departments, managing administrative tasks that directly impact our project delivery and customer satisfaction. Your proficiency in Mandarin will enable us to better serve our Chinese-speaking clients and partners, making you an essential asset to our growing business.

Key responsibilities

• Provide comprehensive administrative support to the sales team, including scheduling, correspondence, and documentation management
• Coordinate project timelines and milestones, ensuring all stakeholders are informed and deadlines are met
• Prepare and maintain accurate sales quotations, proposals, and contracts with attention to detail
• Liaise with clients in Mandarin, providing product information, answering enquiries, and addressing concerns professionally
• Process sales orders and monitor order status through to delivery and invoicing
• Maintain organised project files and databases, ensuring all documentation is current and accessible
• Communicate with internal departments (operations, logistics, and finance) to coordinate project requirements
• Assist with data entry, report generation, and administrative reporting as required
• Support the sales team in preparing for client meetings and presentations
• Handle client follow-ups and maintain positive relationships throughout the sales cycle

What we’re looking for

• Fluent written and verbal Mandarin Chinese is essential, with strong English communication skills
• Proven experience in a sales administration or client administration role, preferably within the air conditioning, HVAC, or related engineering industries
• Excellent organisational and time management skills, with the ability to manage multiple projects simultaneously
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with CRM systems or sales management software
• Strong attention to detail and accuracy in preparing quotes, contracts, and project documentation
• Professional communication skills and a customer-focused approach to problem-solving
• Ability to work independently and as part of a collaborative team
• Familiarity with project management principles and sales processes
• A high school diploma or equivalent; additional qualifications in business administration or sales are advantageous

What we offer

We are committed to creating a supportive and rewarding work environment for our team members. We offer competitive remuneration packages, opportunities for career development and advancement, and a collaborative workplace culture. You will have access to ongoing training and skills development programmes to enhance your professional capabilities. We value work-life balance and provide a comprehensive benefits package that includes statutory benefits and health and wellness support. Join us and become part of a company that recognises and rewards excellence and dedication.