Project & Facilities Executive

PRESTIGE CARCARE GROUP SDN. BHD.; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Miscellaneous allowance

Incentive Allowance

Attendance Allowance

Job summary

Prestige Carcare Group is seeking a Project & Facilities Executive to lead end-to-end development of new branches and service centers across Malaysia. You will collaborate with management, contractors, vendors and authorities to deliver on time, within budget and to spec.

You will oversee site planning, fit-out, licensing, procurement and handover, while supporting ongoing facility upgrades and maintenance for existing locations.

Qualifications

• Diploma or Degree in Project Management, Facilities Management, Construction, Engineering, Property/Building Management or related field.
• Minimum 2–4 years of relevant working experience.
• Experience in new branch/outlet opening, renovation, fit-out or facilities projects is strongly preferred.
• Exposure to automotive workshop, service center, showroom, dealership or multi-branch operations will be an added advantage.
• Basic knowledge of electrical wiring and M&E works.
• Familiar with contractor coordination, quotations, site inspections and project timelines.
• Exposure to business licensing, local council requirements and building-management approvals is an advantage.

Responsibilities

• Coordinate and support end-to-end development, renovation, setup and opening of new branches, workshops, service centers, offices and premises.
• Act as key coordinator between Management, contractors, consultants, vendors, building management and authorities to meet timelines, budgets and specs.
• Coordinate fresh branch openings from site planning to handover with compliance and operating requirements.
• Source, liaise with contractors and suppliers, obtain quotations and monitor costs and workmanship.
• Coordinate electrical, lighting, M&E works and ensure proper coordination with specialists.
• Coordinate licenses, permits, approvals with local authorities and property managers.
• Monitor progress with regular site visits and escalate delays with corrective actions.
• Prepare budgets, purchase orders and ensure cost-control and approvals for variations.
• Coordinate snag lists, handover and operational readiness for each branch.
• Support ongoing facility maintenance and improvements across existing locations.

Skills

Negotiation

Communication

Coordination

Problem solving

Education

Diploma/degree in related field

Job description

The Project & Facilities Executive is responsible for coordinating and supporting the end-to-end development, renovation, setup and opening of all new branches, workshops, service centers, offices and other premises under Prestige Carcare Group.

The role acts as the key coordinator between Management, contractors, consultants, vendors, building management, local authorities and internal departments to ensure each new location is completed according to the approved timeline, budget, specifications and operational requirements.

Key Responsibilities

1. Group New Branch Development

Manage and coordinate all new branch opening projects under Prestige Car care Group, from initial site planning until completion and operational handover followed the Compliance Rules and Regulations . Prepare project schedules, opening checklists and progress updates.

Coordinate renovation, refurbishment, fit-out and upgrading works for new and existing branches. Review proposed layouts and requirements for workshop areas, offices, customer areas, signage, facilities and other operational spaces.

Source, liaise and negotiate with contractors, suppliers and service providers. Obtain quotations, prepare cost comparisons and recommendations for Management approval. Monitor contractor performance, workmanship, completion schedules and rectify outstanding works before final handover.

Coordinate electrical wiring, lighting, power points, distribution requirements, air-conditioning, plumbing and other relevant Mechanical & Electrical (M&E) works. Ensure technical requirements are properly coordinated with contractors and relevant specialists.

5. Licensing, Permits & Authority Approvals

Coordinate applications and renewals for business licenses, signboard licenses, renovation approvals and other permits required for new and existing Group branches. Liaise with local councils, building management, landlords and relevant authorities where required.

6. Site Monitoring & Project Progress

Conduct regular site visits throughout Malaysia as required. Monitor renovation progress, quality of work, project timeline, safety requirements and site readiness. Identify delays or project issues and elevate them to Management with proposed corrective actions.

7. Budget, Procurement & Cost Control

Obtain and evaluate quotations for renovation works, equipment and facilities. Monitor approved project budgets and coordinate purchase orders, invoices and payment documentation with Finance. Ensure variation works or additional costs receive the necessary approval before proceeding.

8. Branch Opening & Operational Handover

Coordinate the final readiness inspection before opening. Ensure essential facilities, electricity, utilities, equipment, signage and other operational requirements are completed. Prepare snag lists and follow up with contractors until rectification is completed before formal handover to the respective branch/Operations team.

9. Existing Branch Facilities Support

Support maintenance, repair, renovation and facility improvement projects across existing Prestige Carcare Group locations. Coordinate contractors for electrical, air-conditioning, plumbing, building, signage and other facility-related matters.

10. Documentation & Management Reporting

Maintain proper records of quotations, drawings, approvals, licences, permits, contractor documents, invoices, warranties and project handover documentation. Prepare regular project progress, budget and branch-opening status reports for Management.

Job Requirements

Diploma or Degree in Project Management, Facilities Management, Construction, Engineering, Property/Building Management or related field.

Minimum 2–4 years of relevant working experience.

Experience in new branch/outlet opening, renovation, fit-out or facilities projects is strongly preferred.

Exposure to automotive workshop, service center, showroom, dealership or multi-branch operations will be an added advantage.

Basic knowledge of electrical wiring and M&E works.

Familiar with contractor coordination, quotations, site inspections and project timelines.

Exposure to business licensing, local council requirements and building-management approvals is an advantage.

Good negotiation, communication, coordination and problem-solving skills.

Able to manage multiple branch-opening projects concurrently.

Willing and able to travel to all existing and upcoming locations under Prestige Car care Group.

Possess own transport and valid driving license and willing to Traveling .

Perks and benefits

• Miscellaneous allowance
• Incentive Allowance
• Attendance Allowance

Established in July 2010, Prestige Carcare is an up-and-coming auto care, repair and service specialist strategically located on the periphery of K.L. city center. As the name suggests, we proudly specialize in the servicing and maintenance of the most prestigious of imported luxury cars, both continental and Japanese. At Prestige Carcare, our commitment to the optimal care and service of your sedans or coupé echoes in our strong clientele in the niche market; owners of luxury cars who appreciate and understand the importance of our undivided expertise solely dedicated to the care of their prized possessions. Having servicing and repairing fleets of Mercedes-Benz, BMW, Audi, Bentley, Porsche, Lexus, etc., our highly-oriented specialty, vast experience and professionalism form the core fundamentals which propels us to fulfill our pledge in providing our customers with unparalleled quality of service, value for money and customer satisfaction. Our customers would know, that our customer-centric, trustworthy and highly-trained service crew is ever ready to take on any car problems and restore them to their tip-top condition. Our strategic location has enabled us an access to an extensive area coverage, from the heart of the city to densely populated suburban towns in Klang Valley.

What can I earn as a Facilities Executive