Project Executive

Foto-Zzoom Sdn Bhd; Gombak; Hybrid; MYR 67,000 - 100,000; Full time

Job summary

Foto-Zzoom Sdn Bhd is seeking a Project Executive to oversee project execution, ensuring on-time delivery within scope and budget while maintaining quality. You will coordinate with contractors, suppliers, and internal teams, monitor progress, and report on performance.

The role requires strong organization, proficiency in MS Office, and 2D AutoCAD skills. Travel and weekend/overtime flexibility are needed to meet project timelines.

Qualifications

• Experience in fast-paced project environments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Skilled in 2D AutoCAD floor plan sketching.
• Strong organizational skills with ability to manage multiple projects.
• Ability to convey plans and ensure stakeholders understand methods and delivery expectations.
• Willingness to travel and have own transportation with valid driver’s license.
• Flexible schedule, including weekends/Public Holidays; willing to work overtime.

Responsibilities

• Develop, prepare, and monitor project schedules to ensure timely completion.
• Continuously monitor project timelines and adjust to meet deadlines.
• Plan and execute project activities, including sourcing suppliers and procuring items.
• Act as the main contact for contractors, subcontractors and suppliers.
• Distribute drawings, communicate construction methods, and ensure delivery commitments.
• Oversee quality of work and materials to meet specs.
• Coordinate handover of completed projects to required standards.
• Generate weekly site reports detailing progress and challenges.
• Maintain accurate records of project activities.
• Take on additional duties as assigned by supervisor.

Skills

MS Office

Project coordination

Time management

Communication

Tools

AutoCAD

Job description

The Project Executive is responsible for overseeing various aspects of project execution, ensuring that all projects are delivered on time, within scope, and budget, while maintaining high standards of quality. This role requires effective coordination with contractors, subcontractors and suppliers, as well as thorough monitoring and reporting on project progress.

Key responsibilities:

Develop, prepare, and monitor project schedules to ensure timely completion

Continuously monitor project timelines, making necessary adjustments to keep projects on track and ensure adherence to deadlines

Plan and execute project activities, including sourcing suppliers and procuring items, to ensure alignment with predefined objectives for time, cost, and quality

Act as the main point of contact for contractors, subcontractors and suppliers

Distribute necessary drawings, communicate construction methods, and ensure that all parties fulfil their delivery and workmanship commitments

Oversee the quality of work performed and materials used to ensure compliance with project specifications

Coordinate the handover of completed projects, ensuring all completed work meets the required standards of workmanship

Generate weekly site reports that detail project progress, technical specifics, and any challenges encountered

Maintain accurate and up-to-date records of project activities

Take on additional duties and responsibilities as assigned by the immediate superior

Requirement:

Experience working on projects in a fast-paced environment

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Skilled in 2D AutoCad floor plan sketching

Strong organizational skills with the ability to manage multiple projects simultaneously

Skilled in conveying project plans, distributing drawings, and ensuring all stakeholders understand construction methods and delivery expectations

Ability to prioritize tasks and make necessary adjustments to meet deadlines

Ability to take initiative and work independently

Capable of identifying and resolving issues proactively to keep projects on track

Willing to travel, possess own transportation with active car license

Flexible on working schedule, able to work during weekends or Public Holiday and willing to work overtime when needed