Project Coordinator | MD Office | Gantt Chart & Project Scheduling

Pentas Flora Management Services Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Pentas Flora Management Services Sdn Bhd seeks a Project Coordinator to oversee the setup of new plants, expansion projects, and strategic initiatives. You will serve as the central point of coordination across departments to ensure projects meet timelines, budgets, and regulatory requirements.

Your role includes planning, stakeholder management, and monitoring progress, with a focus on operational readiness and thorough documentation. Willingness to travel to sites is required.

Qualifications

• Bachelor's degree in business administration, engineering, environmental management, project management, or related field.
• Minimum 3 years of experience in project coordination, operations support, business expansion, or related functions.
• Strong coordination, organizational, and stakeholder management skills.
• Excellent follow-up and problem-solving abilities.
• Proficient in Microsoft Excel, PowerPoint, and project tracking tools.
• Possess own transportation and willingness to travel to operational sites when required.

Responsibilities

• Coordinate and monitor the setup of new plants, expansion projects, and strategic initiatives across Pentas Flora's operations.
• Develop and maintain project timelines, action plans, and progress trackers.
• Monitor milestones and follow up with stakeholders to ensure timely completion.
• Liaise with Operations, HSE, Engineering, Finance, Procurement, HR, and external stakeholders for smooth project execution.
• Coordinate applications, submissions, approvals, permits, and licenses for new facilities and operations.
• Prepare project status reports, presentations, and management updates.
• Maintain project documentation, records, and filing systems.
• Track project risks, issues, and mitigation actions.
• Support management in identifying process improvements and operational efficiencies.
• Participate in special projects and business initiatives assigned by management.

Skills

Coordination

Organizational

Stakeholder management

Excel

PowerPoint

Project tracking

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Engineering

Bachelor's Degree in Environmental Management

Bachelor's Degree in Project Management

Tools

MS Project

Job description

Project Coordinator | MD Office | Gantt Chart & Project Scheduling

To coordinate and monitor the setup of new plants, operational expansion projects, and strategic initiatives across Pentas Flora's operations. The role serves as the central point of coordination between departments to ensure projects are completed according to timeline, budget, regulatory requirements, and operational objectives.

Key Responsibilities

Project Planning & Coordination

Coordinate the implementation of new plant setup, operational expansion, and business improvement projects.

Develop and maintain project timelines, action plans, and progress trackers.

Monitor project milestones and follow up with stakeholders to ensure timely completion.

Cross-Functional Coordination

Liaise with Operations, HSE, Engineering, Finance, Procurement, HR, and external stakeholders to ensure smooth project execution.

Coordinate meetings, document action items, and track project deliverables.

Act as the focal point for project-related communication and updates.

Regulatory & Operational Readiness

Coordinate applications, submissions, approvals, permits, and licenses required for new facilities and operations.

Monitor project readiness to ensure facilities, manpower, equipment, and processes are in place before commencement.

Reporting & Documentation

Prepare project status reports, presentations, and management updates.

Maintain proper project documentation, records, and filing systems.

Track project risks, issues, and mitigation actions.

Support management in identifying process improvements and operational efficiencies.

Participate in special projects and business initiatives assigned by management.

Requirements

Bachelor's Degree in Business Administration, Engineering, Environmental Management, Project Management, or related field.

Minimum 3 years of experience in project coordination, operations support, business expansion, or related functions.

Strong coordination, organizational, and stakeholder management skills.

Excellent follow-up and problem-solving abilities.

Proficient in Microsoft Excel, PowerPoint, and project tracking tools.

Possess own transportation and willing to travel to operational sites when required.

PENTAS FLORA is a leading scheduled waste management company committed to sustainable resource recovery. We specialise in transforming hazardous waste streams into valuable resources, producing high-quality re-refined base oil, fuel oil, and a range of other reusable materials. Dedicated to environmental stewardship, we leverage innovation and cutting-edge technology to minimise environmental impact and maximise resource value. Our 'cradle to cradle' philosophy underpins our commitment to responsible waste management practices, driving a cleaner, greener future. Partner with us to contribute to a more sustainable world.

PENTAS FLORA is a leading scheduled waste management company committed to sustainable resource recovery. We specialise in transforming hazardous waste streams into valuable resources, producing high-quality re-refined base oil, fuel oil, and a range of other reusable materials. Dedicated to environmental stewardship, we leverage innovation and cutting-edge technology to minimise environmental impact and maximise resource value. Our 'cradle to cradle' philosophy underpins our commitment to responsible waste management practices, driving a cleaner, greener future. Partner with us to contribute to a more sustainable world.