SENIOR EXECUTIVE, PROJECT MANAGEMENT-3
KPJ Healthcare Berhad
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Job summary
KPJ Healthcare Berhad seeks a capable Project Coordinator to drive hospital project development and ensure alignment with regulatory requirements. You will manage internal meetings, coordinate across consultants and contractors, and prepare management papers and reports.
The role emphasizes strong planning, budgeting, and stakeholder communication within a fast-paced healthcare environment. Based in Malaysia, it requires ensuring safety, quality, and regulatory compliance throughout project
Qualifications
- Bachelor's degree or higher in Civil Engineering, Architecture, Quantity Surveying, Project Management or related field.
- Experience coordinating multidisciplinary projects including consultants, contractors and authorities.
- Healthcare infrastructure or hospital project experience is preferred.
- Strong ability to manage timelines, budgets, approvals, and reporting.
Responsibilities
- Lead internal project meetings and drive cross-functional coordination across all project stages.
- Represent project team in meetings and support Manager with client and stakeholder engagements.
- Ensure decisions, actions and follow-ups are clearly defined, tracked, and closed promptly.
- Manage detailed project timelines across planning, design, tender, and construction phases.
- Monitor overall progress, identify delays/risks, and implement mitigation strategies.
- Coordinate and implement project frameworks including approval flow and tender strategy.
Skills
Education
Job description
- Assist Manager in driving and overseeing project development activities for new and existing hospitals, ensuring projects are well-structured, controlled, and aligned with organizational goals and regulatory requirements.
- Support key functions including project timeline management, approval processes, stakeholder coordination, budget planning, and execution to ensure timely and effective project delivery.
- Assist Manager in driving and overseeing project development activities for new and existing hospitals, ensuring projects are well-structured, controlled, and aligned with organizational goals and regulatory requirements.
- Support key functions including project timeline management, approval processes, stakeholder coordination, budget planning, and execution to ensure timely and effective project delivery.
- Lead internal project meetings and drive cross-functional coordination across all project stages.
- Represent project team in meetings and support Manager in client and stakeholder engagements.
- Ensure all decisions, action items, and follow-ups are clearly defined, tracked, and closed in a timely manner.
- Assist, manage, and enforce detailed project timelines across planning, design, tender, and construction phases prepared by consultants.
- Monitor overall project progress, proactively identify delays and risks, and implement mitigation strategies.
- Ensure alignment and accountability of deliverables among consultants, contractors, and stakeholders.
- Review and validate project cost estimates and CAPEX proposals.
- Provide input and recommendations on budget feasibility, cost control, and financial planning to support decision-making.
- Coordinate and implement project frameworks including approval flow, tender strategy and process and project execution approach
- Ensure all project processes comply with company policies, procedures, and regulatory requirements.
- Manage and streamline documentation required for approvals and key project decisions.
- Assist in the preparation of approval papers, technical reports, and management presentations.
- Consolidate and analyse project data including cost, timeline, risks, and scope.
- Ensure all submissions are accurate, comprehensive, and aligned with project objectives.
- Manage coordination with consultants, contractors, hospital representatives, and authorities.
- Ensure effective communication, timely submissions, and alignment across all parties.
- Proactively resolve coordination issues and accelerate critical matters when required.
- Oversee project execution across design, tender, and construction phases.
- Monitor site activities to ensure compliance with:
- Approved drawings and specifications
- Safety and quality standards
- MOH infection control requirements
- Client needs.
- Identify and resolve technical, operational, and coordination issues to maintain project progress.
- Manage preparation and control of project documentation including approval papers, reports, and progress updates
- Ensure accurate record keeping and timely reporting by consultants to management
- Maintain clear project visibility through structured reporting and documentation systems
- Ensure all projects comply with safety, health, and security regulations and standards
- Promote and enforce safety awareness across project teams and stakeholders
- Monitor and ensure implementation of safety requirements at all project sites
- Coordinate and manage execution of various project delivery models
- Support contract administration, tender processes, and stakeholder coordination
- Ensure project delivery aligns with contractual, technical, and operational requirements
- Coordinate planning and execution of new hospital development projects
- Assist project proposals, timelines, and budget inputs for management approval
- Ensure compliance with technical standards, regulatory requirements, and operational readiness
- Manage renovation, upgrading, and rectification works within operational hospital environments
- Ensure minimal disruption to hospital operations during project execution
- Drive improvements in facilities, functionality, and service delivery
- Bachelor’s Degree in Civil Engineering, Architecture, Quantity Surveying, Project Management, Construction Management or other relevant disciplines. Professional certification or membership with a relevant professional body is an added advantage.
- Relevant experience in project development, construction management, healthcare infrastructure, hospital renovation, property development, or related fields.
- Demonstrated experience in coordinating multidisciplinary projects involving consultants, contractors, hospital users, and statutory authorities.
- Experience in project planning, progress monitoring, CAPEX control, procurement, contract administration, risk management, and management reporting.
- Experience in healthcare projects or projects within live hospital environments is an advantage.
- Experience in preparing management papers, project dashboards and executive presentations is preferred.
- Project planning, monitoring and delivery management; Construction and technical coordination; Cost and CAPEX awareness; Contract and procurement administration; Risk, issue and change management; Stakeholder and consultant/contractor management; Regulatory and authority coordination; Report writing, presentation and data analysis; Problem solving, decision support and escalation; Leadership, teamwork, communication, strong documentation and follow-up discipline.
- Analytical, organised and accountable; proactive in follow-up; collaborative; able to communicate clearly, coordinate multiple stakeholders, identify issues early and elevate matters with practical recommendations.
Hirer responsiveness Salary match Number of applicants
Healthcare Services More than 10,000 employees
KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.
KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).
With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.
In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.
The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.
Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.
KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.
KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).
With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.
In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.
The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impact…
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