Project Coordinator cum Personal Assistant

LP Capital Construction Sdn Bhd; Petaling Jaya; On-site; MYR 67,000 - 134,000; Full time

Job summary

LP Capital Construction Sdn Bhd seeks a Project Coordinator cum Personal Assistant to provide comprehensive executive support to the Director while coordinating project activities and cross-department communications.

The role requires 3–5 years of relevant experience, a Bachelor's degree in business, strong MS Office skills, and fluency in English and Bahasa Malaysia. You will manage meetings, track progress, prepare reports, and maintain confidentiality.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 3–5 years of experience in project coordination or executive support.
• Proficient in Word, Excel, PowerPoint and Outlook.
• Excellent written and verbal communication in English and Bahasa Malaysia.

Responsibilities

• Provide comprehensive administrative, secretarial and executive support to the Director.
• Coordinate and liaise with internal departments, external stakeholders, contractors and business partners.
• Manage Director's meetings, appointments, agendas, minutes and action items.
• Track project progress and prepare status reports for stakeholders.
• Ensure all project documentation meets standards and confidentiality is maintained.

Skills

Project coordination

Executive support

Stakeholder management

Time management

English proficiency

Bahasa Malaysia proficiency

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Project Coordinator cum Personal Assistant

We are seeking a proactive, resourceful, and highly organized Project Coordinator cum Personal Assistant to provide comprehensive executive support to the Director while coordinating project activities, monitoring timelines, and facilitating effective communication across departments and stakeholders.

The ideal candidate should possess excellent organizational, multitasking, communication, and problem-solving skills, with the ability to work independently and manage multiple priorities in a fast-paced environment.

Job Responsibilities

Provide comprehensive administrative, secretarial, and executive support to the Director, ensuring the smooth execution of daily business operations.

Coordinate and liaise with internal departments, external stakeholders, contractors, and business partners to facilitate effective communication and project execution.

Manage the Director's meetings, appointments, and business arrangements, including preparing meeting agendas, recording minutes, and following up on action items.

Track project progress, prepare status reports, and provide timely updates to the Director and relevant stakeholders.

Ensure all project documentation and deliverables are accurate, complete, and meet the required standards and specifications.

Maintain strict confidentiality and exercise professionalism and discretion when handling sensitive business information.

Undertake special assignments, ad-hoc projects, and other duties as assigned by the Director or Management.

Job Requirements

Possess at least a Bachelor's Degree in Business Administration, Business Management, or a related discipline. Additional qualifications in Secretarial Studies will be an added advantage.

Minimum 3-5 years of relevant working experience in project coordination, executive support, personal assistance, or a similar role, preferably supporting senior management.

Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Excellent written and verbal communication skills in English and Bahasa Malaysia, with strong interpersonal and stakeholder management abilities.

Strong organizational, coordination, and time management skills, with the ability to multitask, prioritize assignments, and meet deadlines.

Proactive, resourceful, adaptable, detail-oriented, and capable of working independently with minimal supervision.

Strong problem-solving skills, sound judgment, and the ability to take initiative.

Professional and pleasant personality with a positive attitude, high integrity, and a strong sense of responsibility.

Ability to handle confidential information professionally and collaborate effectively with cross-functional teams.

Flexible and willing to undertake additional responsibilities to meet business and project requirements.

Project Coordination & Progress Monitoring

Executive & Administrative Support

Stakeholder & Cross-Functional Coordination

Scheduling & Time Management

Project Reporting & Follow-Up

Problem-Solving & Multitasking

Confidentiality & Professionalism

What can I earn as a Project Coordinator