Project Administrator / Business Coordinator

CBRE Group, Inc.; Johor Bahru; On-site; MYR 36,000 - 54,000; Full time

Job summary

CBRE Group, Inc. in Malaysia seeks an Administrative and Financial Support professional to assist the project management team throughout the project lifecycle.

Responsibilities include preparing documentation, handling commitments, processing invoices, and performing reconciliations. The role requires strong MS Office skills, attention to detail, and the ability to follow defined procedures under supervision.

Qualifications

• Up to 2 years of related experience.
• Ability to follow standard work routines and apply procedures.
• Strong communication to exchange straightforward information.
• Proficient in Word, Excel, Outlook, and related applications.

Responsibilities

• Process project commitment documentation and obtain external quotations as required.
• Coordinate change orders, directives, and notices with consultants and vendors.
• Schedule project-related meetings and manage communications between project teams and clients.
• Support contract administration activities, including tender openings, recording results, and issuing acceptance or regret letters.
• Enter and maintain project information in project management systems and tools.
• Process invoices and payment applications, and assist with project administration tasks.
• Support project closeout activities, including turnover documentation and financial reconciliation.
• Resolve straightforward issues using established procedures and guidelines.

Skills

MS Office

Project coordination

Financial reconciliation

Communication

Education

High School Diploma

Bachelor's degree

Tools

Excel

Job description

About the Role:

The role is to provide administrative and financial support to the project management team. Key responsibilities include preparing project documentation, managing commitment escalations, processing invoices and payment applications, and performing financial reconciliations. The role supports the successful delivery of projects throughout their entire lifecycle, from project initiation to completion.

What You’ll Do:

• Process project commitment documentation and obtain external quotations as required.
• Coordinate change orders, change directives, and change notices with consultants and vendors.
• Schedule project‑related meetings and manage communications between project teams and clients.
• Support contract administration activities, including attending tender openings, recording results, and issuing acceptance or regret letters.
• Enter and maintain project information and data within project management systems and tools.
• Process invoices and payment applications, and assist with project administration tasks.
• Support project closeout activities, including turnover documentation and financial reconciliation.
• Resolve straightforward issues using established procedures and guidelines.
• Perform tasks within clearly defined responsibilities, methods, and processes.
• Deliver work outputs by following standard procedures under close supervision and guidance

What You’ll Need:

• High School Diploma or Bachelor's degree with up to 2 years of job‑related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products, including Word, Excel, Outlook, and related applications.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.