Project Coordinator

Hitachi Rail; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

Hitachi Rail Malaysia Sdn Bhd is hiring a Project Coordinator to support PMs in planning, executing, and closing projects. The role focuses on administrative support, progress tracking, and effective communication across teams, clients and vendors.

With a background in business administration or project management and at least 2 years in a related role, you will ensure on-time delivery within scope and budget, while adhering to company methodologies and standards.

Qualifications

• Bachelor’s degree in Business Administration, Project Management, Engineering or related field.
• Minimum 2 years in project coordination or admin support, ideally in rail/engineering.
• Excellent written and verbal English; Bahasa Malaysia a plus.

Responsibilities

• Assist in developing and maintaining project plans, schedules and budgets.
• Coordinate meetings, prepare agendas, minutes and action items.
• Monitor progress; identify risks and elevate issues timely.
• Prepare project documentation, reports and presentations.
• Facilitate stakeholder communication with internal teams, clients and vendors.
• Handle procurement requests, expense reports and travel arrangements.
• Track deliverables and support resource allocation.
• Ensure adherence to PM methodologies and standards.
• Assist with project closure documentation and lessons learned.

Skills

Project coordination

Communication

Time management

Teamwork

Problem solving

English proficiency

Bahasa Malaysia (bonus)

Education

Bachelor's degree in Business Administration/Project Management/Engineering

Tools

MS Project

Jira

Microsoft Office Suite

Job description

Location: Kuala-Lumpur, Malaysia

Job ID: R0140469

Date Posted: 2026-08-19

Company Name: HITACHI RAIL STS MALAYSIA SDN. BHD.

Profession (Job Category): Project/Program Management

Job Schedule: Full time

Remote: No

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description

Job Summary

The Project Coordinator at Hitachi Rail Malaysia Sdn Bhd will support project managers and teams in planning, executing, and closing projects, ensuring they are delivered on time, within scope, and budget. This role involves administrative support, communication facilitation, and tracking project progress.

Job Responsibilities

• Assist Project Managers in developing and maintaining project plans, schedules, and budgets.
• Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing action items.
• Monitor project progress, identify potential risks, and elevate issues to the Project Manager as needed.
• Prepare and update project documentation, reports, and presentations.
• Facilitate communication between project stakeholders, including internal teams, clients, and vendors.
• Manage project-related administrative tasks, such as procurement requests, expense reports, and travel arrangements.
• Track and manage project deliverables, ensuring timely submission and quality.
• Support the Project Manager in resource allocation and tracking.
• Ensure adherence to company project management methodologies and standards.
• Assist with the preparation of project closure documentation and lessons learned.

Job Qualifications

• Bachelor's degree in Business Administration, Project Management, Engineering, or a related field.
• Minimum of 2 years of experience in a project coordination or administrative support role, preferably within the rail, transportation, or engineering industry.
• Strong organizational and time management skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills in English. Proficiency in Bahasa Malaysia is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., MS Project, Jira).
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Proactive attitude and a willingness to learn.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.