Project Assistant

Private Advertiser; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

Private Advertiser is seeking a motivated Project Assistant to support planning, execution and monitoring of electrical and infrastructure projects. Fresh graduates are encouraged to apply and you will work with project managers, engineers, clients, vendors and subcontractors to ensure timely delivery.

The role emphasizes coordination, documentation, tender preparation and compliance with safety standards. Proficiency in MS Office and basic project management knowledge are desired, with

Qualifications

• Diploma or Bachelor's Degree in Electrical Engineering or related engineering.
• Fresh graduates are encouraged to apply.
• 1–2 years of project coordination or engineering experience is advantageous.

Responsibilities

• Assist Project Managers in planning, coordinating, and monitoring project activities.
• Track project schedules, milestones, deliverables, and resource allocation.
• Coordinate with clients, consultants, contractors, suppliers, and internal teams.
• Prepare project reports, progress updates, technical documentation and project claims.
• Monitor project progress and follow up on pending tasks to ensure timely completion.
• Maintain proper project documentation and filing systems.
• Ensure compliance with company procedures, quality standards, and safety requirements.
• Assist in sourcing and reviewing tender opportunities from clients and relevant platforms.
• Prepare tender documents, proposals, quotations, and supporting documentation.
• Liaise with suppliers and subcontractors to obtain quotations and technical proposals.
• Compile cost comparisons and assist in basic cost estimation exercises for tender submission.
• Ensure tender submissions are accurate, complete, and submitted within deadlines.
• Maintain records of submitted tenders, quotations, and project awards.
• Support contract administration and tender clarification processes when required.
• Monitor and track project quality performance indicators and ensure compliance with company standards and client requirements.
• Assist in implementing and maintaining quality management processes and documentation.
• Conduct periodic reviews of project deliverables to ensure adherence to quality standards.
• Support internal and external audits related to project execution and quality requirements.
• Ensure proper documentation, corrective actions, and follow-up activities are completed.
• Participate in training for skill improvement and CCD points.

Skills

Communication skills

Organizational skills

MS Office

Teamwork

Education

Electrical Engineering

Tools

Microsoft Project

Project management principles

Job description

Our company is seeking a motivated and detail-oriented Project Assistant to support the planning, execution, and monitoring of electrical and infrastructure-related projects. This role is ideal for fresh graduates who are eager to build a career in project management and telecommunications/infrastructure projects. The successful candidate will work closely with project managers, engineers, clients, vendors, and subcontractors to ensure projects are delivered on time, within scope, and according to company standards.

Key Responsibilities includes:

Project Coordination

Assist Project Managers in planning, coordinating, and monitoring project activities.

Track project schedules, milestones, deliverables, and resource allocation.

Coordinate with clients, consultants, contractors, suppliers, and internal teams.

Prepare project reports, progress updates, technical documentation and project claims

Monitor project progress and follow up on pending tasks to ensure timely completion.

Maintain proper project documentation and filing systems.

Ensure compliance with company procedures, quality standards, and safety requirements.

Assist in sourcing and reviewing tender opportunities from clients and relevant platforms.

Prepare tender documents, proposals, quotations, and supporting documentation.

Liaise with suppliers and subcontractors to obtain quotations and technical proposals.

Compile cost comparisons and assist in basic cost estimation exercises for tender submission

Ensure tender submissions are accurate, complete, and submitted within deadlines.

Maintain records of submitted tenders, quotations, and project awards.

Support contract administration and tender clarification processes when required.

Quality Performance & Compliance

Monitor and track project quality performance indicators and ensure compliance with company standards and client requirements.

Assist in implementing and maintaining quality management processes and documentation.

Conduct periodic reviews of project deliverables to ensure adherence to quality standards.

Support internal and external audits related to project execution and quality requirements.

Ensure proper documentation, corrective actions, and follow-up activities are completed.

Training & Competency Development

Participate in training for skill improvement and CCD points

Minimum Requirements to be successful in the position:

Education

Diploma or Bachelor's Degree in Electrical Engineering or a related engineering discipline.

Experience

Fresh graduates are encouraged to apply.

Candidates with 1-2 years of project coordination or engineering experience will have an added advantage.

Basic understanding of electrical systems, infrastructure, or telecommunications projects.

Good organizational and time management skills.

Strong communication and interpersonal skills.

Ability to work independently and as part of a team.

Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

Knowledge of project management principles is an advantage.

Willingness to work on weekends or after working hours for tender preparation and submission.

Possess a positive attitude and eagerness to learn.

Familiarity with project scheduling tools such as Microsoft Project is beneficial.