Project Assistant

MFMY Sdn. Bhd.; Kedah; On-site; MYR 50,000 - 70,000; Full time

Job summary

MFMY Sdn. Bhd. invites applications for a Project Assistant to support the Project Manager in coordinating activities, tracking progress, and maintaining thorough project records. The role involves cross-functional collaboration to ensure timely actions and accurate documentation.

The ideal candidate has a Bachelor’s degree in a related field, strong MS Excel skills, and familiarity with project management tools. Fresh graduates with relevant internship experience are welcome to apply.

Qualifications

• Must have strong understanding of project coordination, planning, scheduling and progress tracking.
• Proficient in budget, cost tracking and reporting.
• Proficient in Microsoft Office, especially Excel, with data analysis skills.
• Familiarity with MS Project, ERP, PLM, OA or other project management systems is an advantage.
• Excellent communication, coordination, and follow-up abilities.
• Willingness to learn new systems, processes and technical knowledge.

Responsibilities

• Support project planning, scheduling, progress tracking and procurement coordination, including PR preparation and follow-up.
• Assist in project budget preparation, cost tracking and monthly budget reporting.
• Support project meetings, meeting minutes, action item tracking, project reviews and lessons learned.
• Maintain project information, documentation and workflows in OA, ERP, PLM and other project management systems.
• Consolidate project updates and assist in preparing regular project status reports.
• Assist in identifying and reporting project risks, delays and process issues to the Project Manager.
• Perform ad-hoc project-related duties and assignments as required by the Project Manager or management.

Skills

MS Excel

Bilingual Mandarin/English

Communication

Organizational skills

Problem-solving

Education

Bachelor's degree or above in Engineering, Business Administration, Project Management

Tools

MS Project

ERP

PLM

OA

Job description

Drive Project Excellence – Join Us as a Project Assistant!

We are looking for a Project Assistant to support the Project Manager in coordinating project activities, tracking project progress, monitoring budgets and costs, and maintaining accurate project documentation. The role will work closely with cross-functional teams to ensure projects are executed smoothly, key actions are followed up, and project information is maintained accurately and on time.

Responsibilities and Duties

Support project planning, scheduling, progress tracking and procurement coordination, including PR preparation and follow-up.

Assist in project budget preparation, cost tracking and monthly budget reporting.

Support project meetings, meeting minutes, action item tracking, project reviews and lessons learned.

Maintain project information, documentation and workflows in OA, ERP, PLM and other project management systems.

Consolidate project updates and assist in preparing regular project status reports.

Assist in identifying and reporting project risks, delays and process issues to the Project Manager.

Perform ad‑hoc project‑related duties and assignments as required by the Project Manager or management.

Qualifications

Working Experience

Minimum 1–3 years of relevant working experience in project coordination, project administration, engineering, manufacturing, automation or a related industry.

Experience in automation, engineering or manufacturing projects is highly preferred.

Fresh graduates with relevant internship or project experience may also be considered.

Education

Bachelor's Degree or above in Engineering, Business Administration, Project Management, or a related field.

Strong understanding of project coordination, planning, scheduling and progress tracking.

Basic knowledge of project budget, cost tracking and reporting.

Proficient in Microsoft Office, especially Excel, with practical knowledge of VLOOKUP/XLOOKUP, Pivot Tables and basic data analysis.

Familiarity with MS Project, ERP, PLM, OA or other project management systems will be an advantage.

Strong communication, coordination, follow‑up and organizational skills.

Detail‑oriented, proactive and responsible, with strong ownership of assigned tasks.

Strong problem‑solving skills and willingness to learn new systems, processes and technical knowledge.

Proficient in Bilingual (Mandarin and English), with good verbal and written communication skills.

What's in It for You?

Opportunity to gain hands‑on experience in project planning, coordination and execution.

Exposure to procurement, budgeting, cost control and cross‑functional project management.

Opportunity to work closely with project managers and different functional teams.

Career growth opportunities within a growing organization.