Project Administrator

Risewave Consulting, Inc.; Selangor; On-site; MYR 18,000 - 30,000; Full time

Job summary

Risewave Consulting, Inc. in Malaysia seeks an Administration & Dormitory Coordinator to support project teams and on-site operations.

You will assist in preparing and maintaining project documents, organize files, schedule meetings, and handle procurement tasks to ensure smooth daily office activities. You will also manage dormitory facilities, supervise meals, and coordinate on-site logistics, safety, and residents’ records.

Qualifications

• Background in Business Administration, Office Administration, or a related field.
• Fresh graduates are welcome; candidates with one or more years of administrative experience are preferred.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good communication and interpersonal skills.
• Able to work independently as well as collaboratively within a team.
• Capable of handling confidential information and managing sensitive data.

Responsibilities

• Assist in the preparation and upkeep of project documents, reports, and related correspondence.
• Organize and maintain project files, records, and databases for easy retrieval.
• Schedule meetings, prepare agendas, and produce minutes for project-related discussions.
• Manage office supplies and ensure smooth day-to-day office operations.
• Support the procurement process, including coordinating purchase requests, quotations, and vendor communications.
• Ensure the safety, security, and discipline of dormitory residents at all times.
• Oversee the cleanliness and hygiene of dormitory areas, including rooms, bathrooms, and common spaces.
• Address resident complaints, conflicts, or concerns in a timely and fair manner.
• Enforce dormitory rules and regulations, and report any violations to the relevant supervisory authorities.
• Conduct regular inspections of rooms and facilities to ensure they are well maintained.
• Organize and facilitate welfare activities and awareness talks covering topics such as health, safety, and personal development.
• Supervise dormitory operations, including check-in management, room allocation, and resident record-keeping.
• Ensure daily meal distribution is carried out at the work site.
• Ensure meals are prepared and served on time, hygienically, and with proper nutritional value.
• Coordinate with food suppliers or catering contractors on meal preparation and delivery arrangements.
• Monitor food quality and kitchen hygiene, and collect employee feedback.
• Oversee on-site utilities, transportation arrangements, and the usage of equipment and facilities.
• Coordinate the delivery and inventory management of on-site supplies and materials.
• Supervise office cleanliness, security, and maintenance activities.

Skills

Organizational skills

Multitasking

Communication skills

Teamwork

Education

Business / Office Administration degree

Tools

Microsoft Office

Job description

• Assist in the preparation and upkeep of project documents, reports, and related correspondence.
• Organize and maintain project files, records, and databases for easy retrieval.
• Schedule meetings, prepare agendas, and produce minutes for project-related discussions.
• Manage office supplies and ensure smooth day-to-day office operations.
• Support the procurement process, including coordinating purchase requests, quotations, and vendor communications.

Dormitory Management

• Ensure the safety, security, and discipline of dormitory residents at all times.
• Oversee the cleanliness and hygiene of dormitory areas, including rooms, bathrooms, and common spaces.
• Address resident complaints, conflicts, or concerns in a timely and fair manner.
• Enforce dormitory rules and regulations, and report any violations to the relevant supervisory authorities.
• Conduct regular inspections of rooms and facilities to ensure they are well maintained.
• Organize and facilitate welfare activities and awareness talks covering topics such as health, safety, and personal development.
• Supervise dormitory operations, including check-in management, room allocation, and resident record-keeping.

Daily Meal Distribution & Coordination

• Ensure daily meal distribution is carried out at the work site.
• Ensure meals are prepared and served on time, hygienically, and with proper nutritional value.
• Coordinate with food suppliers or catering contractors on meal preparation and delivery arrangements.
• Monitor food quality and kitchen hygiene, and collect employee feedback.

On-Site Office Setup & Management

• Oversee on-site utilities, transportation arrangements, and the usage of equipment and facilities.
• Coordinate the delivery and inventory management of on-site supplies and materials.
• Supervise office cleanliness, security, and maintenance activities.

Job Requirements

• Background in Business Administration, Office Administration, or a related field.
• Fresh graduates are welcome; candidates with one or more years of administrative experience are preferred.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good communication and interpersonal skills.
• Able to work independently as well as collaboratively within a team.
• Capable of handling confidential information and managing sensitive data.