Internship - Admin

SONT PHOTONICS SDN. BHD.; Batu Kawan; On-site; MYR 36,000 - 58,000; Full time

Job summary

SONT PHOTONICS SDN. BHD. is seeking a proactive daily office operations and reception professional to support routine administrative tasks, maintain a productive office environment and manage procurement and inventory.

The role also covers overseas staff housing coordination including check-in/out, utility setup, and safety checks, along with travel bookings and onboarding/offboarding duties. You will liaise with property managers and service providers, and assist in obtaining supplier

Qualifications

• Proficient in Microsoft Office with good organizational, coordination and multitasking abilities.
• Strong sense of responsibility and service awareness; able to adapt to a fast-paced environment.

Responsibilities

• Assist with day-to-day administrative affairs including office environment maintenance, office supplies procurement and inventory management.
• Assist in managing company-provided accommodation for overseas employees and relocated team members, including check-in/out procedures and utility bills.
• Assist with employee business travel bookings and onboarding/offboarding procedures (access cards, workstation allocation).
• Assist in daily communication with property management and service providers; help collect and compare supplier quotations.

Tools

Microsoft Office

Job description

Daily Office Operations & Reception: Assist with day-to-day administrative affairs, including office environment maintenance, office supplies procurement and inventory management, document filing and archiving, visitor reception, and meeting/event organization and coordination.

International Staff Accommodation Logistics: Assist in managing company-provided accommodation for overseas employees and relocated team members, including check-in and check-out procedures, processing and organizing utility and internet bills, facility repair and maintenance coordination, as well as routine safety and hygiene inspections.

Asset Management & Travel Support: Assist with employee business travel bookings (flights, hotels, and local transportation) and administrative onboarding/offboarding procedures (access card issuance, workstation allocation, etc.).

Vendor & Property Liaison: Assist in daily communication with property management, facility service providers, and administrative vendors; help collect and compare supplier quotations to ensure service quality delivery

Job Requirements

1．Proficient in Microsoft Office, with good organizational, coordination and multitasking skills.

2．Strong sense of responsibility and good service awareness; able to solve problems independently and adapt to a fast-paced work environment.