Project Administration Executive

VCS INTERIOR SDN BHD; Puchong; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Bonus

Incentive Bonus

Company Trip

Job summary

VCS Interior is seeking a Project Administration Executive in Malaysia to assist in contract administration, documentation, and commercial support for interior fit-out projects. You will coordinate with project managers, designers, suppliers, and finance teams, ensuring timely, compliant processes.

The role requires a Bachelor's degree with 1–5 years of contracts administration experience; Fresh graduates are welcome.

Qualifications

• Bachelor's degree in a related field or law, construction management, or equivalent.
• 1–5 years of contracts administration experience in design/build, construction, or interior fit-out.
• Fresh graduates are encouraged to apply; exposure to Malaysian construction contracts is a plus.

Responsibilities

• Assist in preparing, administering, and managing project contracts and supporting documents.
• Maintain records for contracts, variations, claims, PO's and project correspondence.
• Prepare project reports, meeting minutes, and management documentation.

Skills

Contract law

Tender procedures

Microsoft Office

Contract management software

Project documentation

Education

Bachelor's Degree

Fresh graduates welcome

Job description

Established in 2006, VCS Group (https://vcsinterior.com) has grown into a leading multi-disciplinary interior design and build company with many years of experience. We specialize in design & build, home furnishing, renovation, and maintenance services, offering comprehensive solutions tailored to diverse client needs.

Our success is driven byinnovation, craftsmanship, and strategic resource integration, allowing us to deliver high-quality, efficient, and aesthetically pleasing spaces. From residential to commercial and hospitality projects, we transform visions into reality with precision and creativity.

With a strong track record and commitment to excellence, VCSi Group continues to shape the future of interior design and construction, creating inspiring environments that exceed expectations.

WHY JOIN US?

Gain exposure to the full lifecycle of design and build projects.

Develop knowledge in project coordination, contract administration and commercial processes.

Work closely with experienced Project Managers and industry professionals.

Opportunity to build a long-term career within the design and construction industry.

Dynamic and hands-on working environment.

Key Responsibilities

Project & Contract Administration

Assist in the preparation, administration and management of project-related contracts, agreements, quotations and supporting documents.

Maintain proper records and documentation for contracts, variations, claims, purchase orders and project correspondence.

Monitor and track important contractual and project-related deadlines.

Project Documentation & Coordination

Organise and maintain project files, documents, drawings, correspondence and records.

Ensure project documentation is properly updated, filed and easily accessible.

Assist in preparing project reports, meeting minutes and other management documentation.

Quotation, Variation & Commercial Support

Assist in the preparation and administration of quotations and variation orders.

Coordinate with Project Managers, designers, suppliers and subcontractors to obtain relevant supporting information.

Maintain records of project variations, approvals and related documentation.

Cross-Functional Coordination

Work closely with Project Managers, Site Supervisors, Designers, Procurement and Finance teams.

Follow up on outstanding documents, approvals and information required for project execution.

Support effective communication and coordination between internal teams and external parties.

Compliance & Process Improvement

Ensure documentation and administrative processes comply with company procedures and project requirements.

Identify gaps or inefficiencies in project administration processes and recommend improvements.

Assist in maintaining standard templates, registers and project administration systems.

QUALIFICATIONS

Education & Experience

Bachelor’s Degree in Business Admin, Law, Construction Management, Quantity Surveying, or any other related field.

Minimum 1–5 years experience in contracts administration within design & build, construction, or interior fit-out projects.

Fresh graduates are encouraged to apply

Exposure to Malaysian construction contracts (FIDIC, PAM, JKR, CIDB standards) is an added advantage.

Technical & Professional Skills

Good knowledge of contract law, tender procedures, and construction agreements.

Proficient in Microsoft Office, contract management software, and project documentation tools.

Ability to interpret legal language and translate it into practical project actions.

Soft Skills

Excellent attention to detail and organizational skills.

Strong analytical, negotiation, and problem-solving abilities.

Effective communication skills in English and Bahasa Malaysia; Mandarin is an advantage.

Personal Attributes

Highly responsible, ethical, and professional.

Able to manage multiple contracts simultaneously and meet deadlines.

Proactive in identifying risks and suggesting solutions.

We offer pleasant working environment and a competitive remuneration package, commensurate with qualifications and experience.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Project Administration Executive?
• Which of the following types of qualifications do you have?
• How would you rate your Bahasa Malaysia language skills?
• Do you have Process Optimisation experience?

VCS Interior is a leading interior fit-out and renovation specialist based handling commercial

project across Malaysia, delivering high-quality commercial, and hospitality projects. We pride

ourselves on project management solutions, precision craftsmanship, and seamless project

execution.

With an experienced team and a growing portfolio of prestigious clients, we provide a dynamic

work environment where talent, responsibility, and problem solving are rewarded. If you’re

ready to take ownership and grow your career in the renovation and interior industry, we’d love to

meet you.

VCS Interior is a leading interior fit-out and renovation specialist based handling commercial

project across Malaysia, delivering high-quality commercial, and hospitality projects. We pride

ourselves on project management solutions, precision craftsmanship, and seamless project

execution.

With an experienced team and a growing portfolio of prestigious clients, we provide a dynamic

work environment where talent, responsibility, and problem solving are rewarded. If you’re

ready to take ownership and grow your career in the renovation and interior industry, we’d love to

meet you.

Perks and benefits Medical Miscellaneous allowance Bonus, Incentive Bonus, Company Trip, etc