Project Admin & Operations Coordinator

DXN Holdings Bhd; Jitra; On-site; MYR 28,000 - 42,000; Full time

Benefits offered by this job

Medical

Education support

Meal allowances

Travel allowances

Long service award

Job summary

DXN Holdings Bhd in Kedah, Malaysia is seeking an Administration Officer to support project documentation, procurement records, HRMS data, and daily operations at Lot 1109, Mukim Malau, Jalan Bukit Wang, Jitra.

This role involves coordinating with internal departments and suppliers, preparing reports, and assisting in travel, vehicle records, and staff training while maintaining accuracy and timeliness.

Qualifications

• Diploma in Business Administration, Management, Agriculture, or a related field.
• 1–2 years relevant working experience is an advantage.
• Proficient in Microsoft Word and Excel.
• Good communication, coordination, and organizational skills.
• Able to work independently and manage multiple tasks effectively.
• Willing to travel when required.
• Possess a valid driving licence.

Responsibilities

• Assist in managing project documentation, records, and daily administrative matters.
• Assist in preparing monthly and project-related reports for management review.
• Assist in monitoring project progress and coordinating daily activities according to the planned schedule.
• Assist in preparing and managing Purchase Requisitions, including obtaining quotations and coordinating with Purchasing and suppliers.
• Assist in maintaining records of purchasing costs and project-related expenses.
• Assist in managing employee attendance and updating employee information in the HRMS system.
• Assist in preparing delivery documents, including IDO, and maintaining related records.
• Assist in maintaining company vehicle usage and maintenance records.
• Assist in managing staff travel applications, arrangements, and related claims.
• Participate in meetings, training, briefings, and management sessions related to operations and projects.
• Provide administrative and operational support to management in coordinating project activities, daily operations, and staff training requirements.
• Liaise with internal departments, suppliers, and external parties on project and operational requirements.
• Perform other administrative and operational duties as assigned by management.

Skills

Communication

Coordination

Organizational skills

Multitasking

Travel readiness

Education

Diploma in Business Administration or related field

Tools

Microsoft Office

Job description

DXN Holdings Bhd in Kedah, Malaysia is seeking an Administration Officer to support project documentation, procurement records, HRMS data, and daily operations at Lot 1109, Mukim Malau, Jalan Bukit Wang, Jitra.

This role involves coordinating with internal departments and suppliers, preparing reports, and assisting in travel, vehicle records, and staff training while maintaining accuracy and timeliness.