Project Admin & Operations Coordinator

Dxn2u; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

Dxn2u in Malaysia is seeking an organized administrative assistant to support project documentation, progress tracking, and procurement activities. You will help prepare reports, coordinate daily tasks, and liaise with internal teams and suppliers to ensure smooth project operations.

The role requires a diploma, MS Word/Excel skills, strong communication, and the ability to manage multiple tasks while traveling as needed. A driving licence is preferred.

Qualifications

• Diploma required in Business Administration, Management, Agriculture or related field.
• 1–2 years of relevant working experience is an advantage.
• Proficient in Microsoft Office applications, particularly Word and Excel.

Responsibilities

• Assist in managing project documentation, records, and daily administrative matters.
• Assist in preparing monthly and project-related reports for management review.
• Assist in monitoring project progress and coordinating daily activities according to the planned schedule.
• Assist in preparing and managing Purchase Requisitions, including obtaining quotations and coordinating with Purchasing and suppliers.
• Assist in maintaining records of purchasing costs and project-related expenses.
• Assist in managing employee attendance and updating employee information in the HRMS system.
• Assist in preparing delivery documents, including IDO, and maintaining related records.
• Assist in maintaining company vehicle usage and maintenance records.
• Assist in managing staff travel applications, arrangements, and related claims.
• Participate in meetings, training, briefings, and management sessions related to operations and projects.
• Provide administrative and operational support to management in coordinating project activities, daily operations, and staff training requirements.
• Liaise with internal departments, suppliers, and external parties on project and operational requirements as required.
• Perform other administrative and operational duties as assigned by management.

Skills

Communication skills

Coordination skills

Organizational skills

Independent working

Willingness to travel

Education

Diploma in Business Administration/Management/Agriculture or related field

Tools

Microsoft Word

Microsoft Excel

Job description

Dxn2u in Malaysia is seeking an organized administrative assistant to support project documentation, progress tracking, and procurement activities. You will help prepare reports, coordinate daily tasks, and liaise with internal teams and suppliers to ensure smooth project operations.

The role requires a diploma, MS Word/Excel skills, strong communication, and the ability to manage multiple tasks while traveling as needed. A driving licence is preferred.