Project Admin (Mandarin Speaker)

Tap Growth ai; Banting; On-site; MYR 36,000 - 60,000; Full time

Job summary

Tap Growth ai is seeking a Project Admin who can support coordinated project execution with Mandarin language capabilities. You will maintain records, assist with documentation, track progress, and support procurement, finance, and stakeholder communications.

The role involves monitoring hostel facilities, enforcing safety, and organizing welfare activities while ensuring smooth office operations. Fresh graduates or 1 year of admin experience are welcome.

Qualifications

• Fluent in English and Mandarin; written and spoken proficiency.
• Fresh graduate or up to 1 year administrative experience preferred.
• Proficiency with MS Office (Excel, Word, PowerPoint).

Responsibilities

• Provide administrative and coordination support for project execution.
• Maintain and organize project records and databases.
• Coordinate meetings, agendas and minutes; manage document flows.
• Monitor hostel facilities safety and cleanliness; handle resident concerns.
• Support procurement, finance and stakeholder communications.

Skills

English fluency

Mandarin fluency

Education

SPM or higher

Business/Administration related study

Tools

Microsoft Office

Job description

We’re Hiring: Project Admin (Mandarin Speaker)!

About Our Client

A major provider of prefabricated modular data center infrastructure founded in Shanghai, China.

Role Summary

To provide administrative and coordination support to ensure smooth project execution. Responsibilities include maintaining records, assisting with documentation, tracking progress, and ensuring compliance. The role also involves monitoring and keeping records of foreign worker accommodation and related issues while supporting procurement, finance, and stakeholder communication.

Key Responsibilities

1. Administrative Support

• Assist in the preparation and maintenance of project documentation, reports, and correspondence.
• Maintain and organize project files, records, and databases for easy retrieval.
• Coordinate meetings, prepare agendas, and record minutes for project-related discussions.
• Manage office supplies and ensure smooth office operations.
• Support procurement processes by coordinating purchase requests, quotations, and vendor communications.

2. Project Coordination

• Ensure safety, security, and discipline among residents at all times.
• Monitor the cleanliness and hygiene of the hostel premises, including rooms, bathrooms, and common areas.
• Address complaints, conflicts, or concerns from residents in a timely and fair manner.
• Enforce hostel rules and regulations and report violations to the appropriate authority.
• Conduct regular inspections of rooms and facilities to ensure upkeep.
• Organize and promote welfare activities and awareness sessions (health, safety, personal development).
• Supervise hostel operations including admissions, room allocations, and resident records.

3. Documentation & Reporting

• To ensure daily meal allocation at work site
• Ensure timely, hygienic, and nutritious meal preparation and distribution.
• Coordinate with food vendors or caterers for supply and delivery.
• Monitor food quality, kitchen hygiene, and feedback from employees

4. General Support

• Oversee site utilities, transport arrangements, and equipment/facility usage.
• Coordinate delivery and inventory of site supplies and materials.
• Monitor office cleanliness, safety, and maintenance.

5. Communication & Stakeholder Management

Job Requirements

• Minimum SPM and above or Business management, administration profession related.
• Fresh graduate or more than 1 year administrative experience
• Fluent in English and Mandarin.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to work independently and in a team.
• Ability to maintain confidentiality and handle sensitive information.

For more information, you may reach out to Rainie Chua at [e-mail] or contact her at [phone] for further discussion.

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