Document Control、Site assistant（Mandarin Speaker）

CHINA CONSTRUCTION YANGTZE RIVER (M) SDN. BHD.; Selangor; On-site; MYR 42,000 - 72,000; Full time

Job summary

CHINA CONSTRUCTION YANGTZE RIVER (M) SDN. BHD.

is seeking a Document Control & Site Assistant (Mandarin Speaker) to provide full-range administrative and bilingual translation support for site engineering projects, focusing on document sorting, data compilation and translation between Chinese and English. The role involves project document control, submission and archiving, translation of contracts and technical specs, data statistics, and daily coordination to ensure timely, compliant project

Qualifications

• Educational background: College degree or above in related fields such as project management, engineering management, English translation or administrative management.

Responsibilities

• Full project document control and management.
• Submit and follow up project-related materials.
• Bilingual translation between Chinese and English for project documents.
• Assist in project data collection, statistics and reporting.
• Coordinate daily project management and communication.
• Assist in project inspection and acceptance-related tasks.

Skills

Bilingual Chinese-English

Document management

Data statistics

Office software

Translation accuracy

Education

College degree

Tools

Office Suite

Job description

We are seeking for Document control & Site Assistant（Mandarin Speaker） to provide full-range administrative, document and bilingual translation support for site engineering projects. The role focuses on engineering document sorting, data compilation, Chinese-English technical translation, project document approval assistance, and daily office auxiliary work. The incumbent will ensure the standardization, completeness and timeliness of project technical documents and bilingual materials, and provide efficient support for the smooth operation of engineering projects and team daily work.

Key Responsibilities

Full Project Document Control & Management: Take charge of unified sorting, review, filing, archiving and dynamic management of all project documents, including project proposals, construction drawings, technical plans, bidding documents, contract files, inspection and acceptance reports, and daily project records. Establish standardized electronic and physical document archives, implement classified management and regular updates, and provide accurate and complete document support for project review, inspection, delivery and final settlement.

Project Document & Material Approval Submission: Independently assist the project team with daily submission, review and follow-up of all project-related materials. Responsible for sorting, checking and submitting construction plans, technical documents, incoming material qualification documents and inspection files. Track the approval progress from owners, supervision companies and relevant management departments, timely feed back review opinions and results, and complete archiving of all approved documents to ensure compliant and efficient project approval processes.

Bilingual Translation & Business Support: Undertake all Chinese-English and English-Chinese translation work for project management, technical and business scenarios, including project contracts, technical specifications, business correspondence, meeting documents, bidding materials and project reports. Ensure accurate professional terminology, standardized content and fluent expression, and provide real-time written and basic oral translation support for external communication, business negotiation and project docking.

Project Data Statistics & Sorting: Assist project managers in daily project data collection, statistics, sorting and analysis, including project progress data, construction records, cost statistics, acceptance data and settlement materials. Standardize data formats, sort out project periodic reports and summary materials, ensure data authenticity, integrity and consistency, and support project progress control, cost management and final project delivery.

Daily Project Management & Administrative Coordination: Assist in daily project operation management, including project meeting arrangement, meeting minutes compilation, work task follow-up and progress feedback. Be responsible for internal and external communication coordination, daily official document delivery, project progress report sorting and team daily affairs support, effectively assist the management team in optimizing project operation efficiency and standardizing management processes.

Project Inspection & Acceptance Auxiliary Work: Assist in organizing on-site technical inspection, concealed work acceptance, material incoming inspection and factory inspection of project equipment and materials. Sort out various acceptance forms, inspection records and technical verification documents, cooperate with the completion of project phased acceptance and final completion acceptance, and ensure complete and standardized project acceptance data.

Job Requirements

Educational Background: College degree or above in Project Management, Engineering Management, English Translation, Administrative Management or other related majors.

Work Experience: 1-3 years of working experience in project assistant, project document management or engineering translation position; outstanding fresh graduates are also acceptable. Candidates with engineering construction, project management or engineering company working experience are preferred.

Language Skills: Proficient in Chinese-English bilingual translation capability, skilled in translating project management and engineering technical documents, familiar with common engineering and project management professional terms; capable of independent written translation and basic business oral communication.

Professional Skills: Skilled in Office office software for document typesetting, data statistics and report production; familiar with standard project management processes, project document filing specifications and engineering approval procedures; basic understanding of construction and engineering project operation modes is preferred.

Professional Competence: Familiar with full-process project document sorting, submission and archiving management; possess sensitive data awareness and strong document standardization capability; able to independently handle multi-task parallel work and efficiently cooperate with project management work.

Comprehensive Quality: Rigorous, careful and responsible in work, with strong execution, pressure resistance and time management ability; proactive in work, good at summarizing work experience and optimizing working methods; strong learning ability to quickly adapt to project management work requirements.

Communication & Teamwork: Excellent internal and external communication, coordination and expression abilities; good team awareness and service awareness; able to efficiently cooperate with project management teams, owners, supervision units and relevant departments to promote smooth project progress.